Benefits:
Life Insurance
401(k)
401(k) matching
Bonus based on performance
Competitive salary
Dental insurance
Health insurance
Paid time off
Parental leave
Training & development
Vision insurance
Position Summary
We are seeking a proactive, highly organized and detail-oriented HR/Administration Manager to oversee and streamline human resources, office administration, and compliance functions across Orion Engineers & Associates and Orion Construction Services. This key leadership role ensures that organizational support structures are effective, compliant, and aligned with our operational and cultural goals. This role will support the Business Operations Manager (BOM), Managing Principals, and Project Managers, ensuring compliance, operational efficiency, and a supportive employee experience across both companies.
Key Responsibilities
Human Resources Management
Administer all HR functions, including recruitment, onboarding, employee relations, and benefits administration.
Oversee performance review cycles: manage timelines, communicate with supervisors, and ensure completion of 90-day and annual reviews.
Maintain employee records and ensure compliance with federal, state, and local employment regulations.
Develop and implement company HR policies, procedures, and training initiatives.
Coordinate and lead the firm’s Health & Safety program, including OSHA compliance, employee training, injury/incident reporting, and implementation of workplace wellness and safety protocols. Administer employee benefits, including annual enrollment, medical plan changes, and liaising with insurance providers.
Maintain and update the Employee Handbook in coordination with BOM and ADP as new legislation or policy changes arise.
Serve as point of contact for HR-related inquiries, employee feedback, and workplace concerns.
Office Administration
Support BOM with systems administration in Ajera: employee set up, training on time and expense reporting, access control, and troubleshooting.
Coordinate timecard compliance and train employees on correct charge codes and procedures.
Manage service vendor contracts (IT, office equipment, insurance, etc.).
Support executive leadership with scheduling, internal communications, and project administration.
Organizational Support
Maintain HRIS and timekeeping systems; generate regular reports on HR metrics.
Support budgeting processes for HR and administrative expenditures.
Assist in company culture initiatives including staff events, professional development, and wellness programs.
Coordinate with finance and accounting staff on payroll processing and documentation.
Collaborate with BOM and Project Managers to ensure safe office and field environments are consistently maintained.
Cross-Company Collaboration
Serve as a central administrative point of contact across both Orion Engineers & Associates and Orion Construction Services.
Align HR policies and office practices across both entities, ensuring consistency and efficiency.
Qualifications
Bachelor’s degree in Human Resources, Business Administration, or related field.
5+ years of HR and administrative management experience, preferably in the construction, engineering, or professional services industry.
Strong knowledge of Hawaii labor laws and federal employment compliance standards.
Proficiency with Microsoft Office and HRIS platforms.
Excellent organizational, interpersonal, and leadership skills.
SHRM-CP, PHR, or similar certification preferred.
Must already reside on Oahu and able to commute to Honolulu office.
What We Offer
Competitive salary and performance-based bonuses
Medical, dental, and vision insurance
Life Insurance
401K with Company Match
Paid time off and holidays
Professional development support
Collaborative team environment rooted in integrity, innovation, and community commitment
To Apply: Please submit your resume and a brief cover letter to karen.bates@orionea.com or apply through our career page at www.orionea.com.
We look forward to welcoming a capable and committed HR/Admin leader to our Orion ohana.