Job Description

We are seeking a detail-oriented and proactive Administrative & Analytics Coordinator to join our US Human Resources team. This entry-level role will provide 85% administrative and operational support to the U.S. Immigration function and 15% support to the HR team. The ideal candidate is highly organized, proficient in Tableau or Power BI, and is eager to gain experience in corporate immigration and HR operations.

Immigration Responsbilties (85%):

• Manage the labor certification process for PERM cases, including coordinating website postings.
• Maintain and update internal immigration and work authorization trackers.
• Collect required employee and employer documentation for visa applications.
• Create and maintain electronic immigration files in compliance with company policies and government regulations.
• Draft and mail H-1B withdrawal letters to USCIS.
• Generate purchase orders (POs) and process immigration-related invoices using D365.
• Utilize Tableau and Power BI to create dashboards and visualizations for immigration & HR data.
• Support special projects and audits as needed.

HR Responsibilities (15%):

• Partner with HR Coordinators to support the onboarding process of foreign national employees.
• Monitor and manage the U.S. HR inbox, routing inquiries appropriately.
• Provide general administrative support to the HR team
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Other duties may be assigned.

Qualifications

• At least 1-2 years of post-graduate experience in a supportive administrative role, or internship experience in a similar capacity
• Bachelor’s degree in human resources or business administration
• HRIS Analytics experience is preferred
• Strong proficiency in Microsoft Office, including visualization tools such as, Power BI or Tableau is mandatory
• Creative thinker who brings fresh ideas and solutions to improve processes
• Proactive mindset with a willingness to take initiative and contribute beyond assigned tasks
• Excellent organizational and time-management skills
• Ability to exercise judgement and discretion with sensitive and confidential information
• Ability to work hybridly out of the Houston office is mandatory

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application.

_It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. _

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Please find out more about us at www.turnerandtownsend.com/

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_It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. _

_Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. _