HR Administrative Assistant

S

SERCO OF TEXAS - CONCHO VALLEY

HR Administrative Assistant

San Angelo, TX
Full Time
Paid
  • Responsibilities

    S UMMARY: Functions as a key team member responsible for performing a variety of tasks related to administrative, and HR duties and providing support to the management team. (In person position)

    DUTIES AND RESPONSIBILITIES:

    • Adheres to the mission of SERCO.
    • Provides administrative support for SERCO operations.
    • Facilitates logistical needs for efficient management coordination.
    • Facilitates communications between regional offices via online tools such as Webex, Zoom, Teams, Skype, Dropbox, OneDrive, Google Docs, and other remote communication tools.
    • Maintains the Project Director's project management schedule to anticipate operational support needs.
    • Assists with maintaining workflow resources.
    • Coordinates activities for the regional offices and arranges necessary schedules of events.
    • Monitors, records, and routes incoming/outgoing correspondence.
    • Assists with preparation and proofreading of correspondence and reports.
    • Maintains Project Director’s files in an efficient accessible and easy distribution system.
    • Assists with the transcription of minutes of the management team meetings and in preparing to follow-up action plans and outcome expectations.
    • Assists with forecasting the annual schedule of staff development and employee training follow-up.
    • Supports payroll, human resources, communications, and employee assistance efforts for Project Director.
    • Assists with onboarding new hires
    • Assists with bi-weekly payroll process and validates that all payroll codes and hours are submitted properly prior to submission by the Project Director
    • Facilitates Project Director’s expenditures reports and after-travel expense reports.
    • Performs program, government affairs, operational research, and evaluation tasks. Performs other duties as assigned

    DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

    • Excellent word processing, spreadsheet, database, social media, online tools, workflow mapping, researching, and computer skills are a must. _ Proficient knowledge and skill in using the following software or the like_: Office 365, Outlook, Word, Excel, Publisher, Powerpoint, Sharepoint, One Drive, MS Planner, Visio, Boomerang, Dropbox, Google Docs, Survey Monkey, Constant Contact, PDF Suite, Docusign, and website design Wix.com or similar
    • Must have excellent writing and editing skills.
    • Bilingual (English/Spanish) required.
    • Excellent interpersonal skills.
    • Discretion and confidentiality with all corporate information required as well as security of pertinent data/records.
    • Must be able to travel within the state of Texas.

    EDUCATION AND EXPERIENCE:

    • Bachelor’s degree preferred.
    • An equivalent combination of experience and education may substitute for a degree.
    • Three (3) years or more experience as an Administrative Assistant for upper management positions, such as CEO, Directors, and COO.
    • Prior experience in supporting upper management positions is desired.
    • Prior experience in coordinating projects and personnel management is desired. Professional manner and appearance are required.

    SPECIAL REQUIREMENTS :

    • Must possess and provide a valid Texas Driver’s License and Automobile Liability Insurance as required by the State of Texas.
    • Must have access to reliable transportation in order to travel within the service area.

    Physical demands and work environment:

    The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

    • PHYSICAL DEMANDS: While performing duties of the job, the employee is occasionally required to stand; walk; sit; for long periods of time. Employees must be able to drive for extended periods of time. Employees must occasionally lift and /or move up to 25 pounds and must be able to set up a display area.
    • WORK ENVIRONMENT : Fast-paced, demanding both, physically and mentally, and in constant communication.

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    General sign-off: The employee is expected to adhere to all company policies and to act as a role model in adherence to policies.

    Equal Employment Opportunity Employer, position open until filled