Job Description

Role Summary

The Human Resources & Administrative Coordinator provides comprehensive administrative, coordination, and operational support to the Director of Human Resources and assists the General Manager with key leadership and organizational initiatives. Reporting directly to the Director of Human Resources, this position facilitates daily human resources processes, manages administrative workflows, and supports leadership operations through meticulous organization, consistent follow-through, and sound judgment. This trusted role routinely handles sensitive employee, leadership, and business information within a dynamic work environment.

Key Responsibilities

HR Operations & Administrative Support

• Provide administrative and coordination support for routine HR and people processes, including meeting and logistics coordination, documentation, workflow forms, reporting support, and internal communications.
• Coordinate onboarding and offboarding logistics, including orientation coordination, exit interview scheduling/administration, organization chart updates, and collection of final timecards/timesheets to support payroll processing.
• Help execute recurring HR programs and processes by tracking timelines, organizing materials, supporting communications distribution, and maintaining task follow‑through.
• Manage HR request intake through the Zendesk ticketing system by routing and tracking requests, following up as needed, and serving as backup support to the HR Analyst.
• Assist with HR systems and payroll‑related processes (e.g., SAP, Zendesk, timesheets, payment requests), ensuring accuracy, timeliness, and alignment with established approvals.

Programs, Platforms & Communications

• Maintain internal platforms and shared resources (e.g., SharePoint sites and employee‑facing materials) by organizing content and ensuring information is current and easy to access.
• Manage corporate boards and employee‑facing displays, partnering with multiple teams to ensure posted information is accurate, current, and well organized.
• Lead day‑to‑day execution of the internship program, including intern programming and experience, onboarding and offboarding logistics, evaluations and surveys, and serving as the primary point of contact for interns and managers.
• Serve as the primary administrative coordinator for Environmental Health & Safety (EHS) activities, including documentation management, training coordination, compliance tracking, and partnership with Facilities and corporate stakeholders.

General Manager Administrative Support

• Track leadership action items and follow‑ups and facilitate timely communication across stakeholders.
• Prepare meeting materials and assist with leadership communications and documentation tied to priority initiatives.
• Process expense reports and invoices for the Director of Human Resources and the General Manager in accordance with company policies.
• Handle sensitive employee and business information with discretion; assist with ad hoc projects aligned with leadership and organizational priorities as needed.

Qualifications

Basic Requirements:

• Bachelor’s degree from a four-year college or university is required; Human Resources, Business, Communication or related field preferred
• 1+ year of Human Resources experience
• Solid proficiency in using the Office 365 Suite
• Exceptional administrative or coordination support (e.g., scheduling/logistics, documentation, meeting support, tracking).
• Experience using systems or tools to manage tasks or requests (e.g., ticketing systems, workflow tools, HR systems).
• Experience handling confidential or sensitive information in a professional setting.

Desired Characteristics:

• Highly organized with strong attention to detail and follow‑through.
• Comfortable managing multiple priorities and shifting between HR and general administrative support.
• Service‑oriented and collaborative with strong communication skills.
• Discreet, dependable, and exercises good judgment.
• Proactive and process‑minded, with the ability to drive execution in a fast‑paced environment.
• Interested in a role that blends general administrative support with HR operations support in a fast‑paced environment.

Eligibility Requirements:

• Must be willing to work overtime when required
• Must be willing to travel for work related business if necessary

Additional Requirements:

Hybrid : This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $65,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.