OVERVIEW

The HR Administrator with Compliance Specialization supports daily HR and executive operations while ensuring adherence to employment laws, company policies, and regulatory requirements. This role maintains critical HR documentation, administers HR processes, and assists in compliance monitoring.

Essential Functions

HR Administration

• Process and maintain personnel records and documentation
• Support recruitment and onboarding processes
• Manage HR database and HRIS entries
• Assist with benefits administration
• Generate HR reports and employee data analysis
• Respond to employee inquiries and requests
• Support payroll processing and time tracking

Compliance Support

• Assist in maintaining compliance with federal and state employment laws
• Monitor and track I-9 documentation and verification
• Support internal audits and maintain audit-ready files
• Track required employee training and certifications
• Help maintain updated HR policies and procedures
• Assist with EEO-1, OSHA, and other compliance reporting
• Monitor recordkeeping requirements and retention schedules

Executive Support

• Work closely with Lovisa America's CEO, offering administrative support
• Manage calendars and schedule meetings
• Reconcile credit card and expenses
• Handle confidential correspondence and communications
• Prepare documents and presentations
• Plan and organize meetings and events
• Act as liaison between executives and internal/external stakeholders

_
_

Required Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• 3+ years HR administrative experience
• Knowledge of HR compliance requirements and employment laws
• Strong computer skills including HRIS and Microsoft Office
• Detail-oriented with excellent organizational abilities
• Strong written and verbal communication skills

Preferred Qualifications

• HR certification (aPHR, PHR, or SHRM-CP)
• Experience with compliance documentation
• Knowledge of state-specific employment regulations
• Previous experience in records management

Skills

• High attention to detail
• Strong organizational abilities
• Excellent data entry accuracy
• Ability to maintain confidentiality
• Good interpersonal skills
• Time management and multitasking capabilities