Job Title: HR Coordinator
Employment Status: Full Time
Classification: Non-Exempt
Work Schedule: 8:00 a.m. – 4:30 p.m. Monday – Friday; ability to work overtime and weekends as needed.
Travel: Occasional to run company errands as needed
Reports to: Human Resources Manager
Pay: $22.00 to $26.00/hour
Supervisory Responsibilities: None
Position Summary: The HR Coordinator provides vital administrative and operational support to the human resources department, assisting with recruitment activities, onboarding processes, and benefits administration. This role maintains accurate employee records, aids in payroll coordination, and helps enforce HR policies to ensure compliance with federal, state, and local regulations.
Essential Functions:
• Coordinate the requirement process for production positions, which includes creating job postings, sourcing candidates, evaluating resumes, and arranging interviews with supervisors and managers.
• Coordinate the pre-employment screening process, including initiating criminal background checks, verifying education and past employment, arranging drug tests, and conducting reference verifications to ensure candidate eligibility and compliance with legal and company standards.
• Conduct new hire onboarding by managing all required paperwork, delivering benefits overviews and enrollments, and coordinating follow-up orientation sessions with management.
• Assist the HR Manager in coaching and mentoring employees and managers on company policies and procedures, and coordinate the prompt, diplomatic resolution of employee relations issues and policy-related inquiries.
• Administer biweekly payroll cycles by verifying time records, calculating and applying authorized deductions, ensuring compliance with federal, state, and local wage-and-hour regulations. Address employee payroll and benefit inquiries promptly and resolve issues through research and troubleshooting.
• Maintain thorough, auditable payroll documentation to support regulatory compliance and facilitate internal and external reviews.
• Coordinate annual insurance open enrollment periods, including communicating plan changes and updates to employees. Distribute informational materials provided by insurance carriers, respond to employee inquiries, and support enrollment efforts through presentations and informational sessions.
• Maintain smooth office operations by managing supplies, submitting service requests, handling mail, assisting and directing visitors, posting communications, and keeping bulletin boards up to date.
• Organize and manage company events from planning through completion, including logistics, materials, invitations, and coordination with off-shift teams. Actively contribute to the Celebration Committee to promote employee engagement.
Other Duties
• Assist with HR assigned training sessions by preparing materials, scheduling, setting up, and tracking attendance.
• Arrange business meeting logistics, including coordinating meal services and managing travel accommodation such as booking flights, rental vehicles, and hotel reservations.
• Coordinate the ordering and distribution of employee anniversary gifts and oversee recognition efforts for Corporate Update milestones and achievements.
• Update and maintain the company intranet, including organizational charts, directories, forms, and corporate policies to ensure access to current and relevant information.
• Performs other duties as assigned by HR Manager.
This is not meant to be a comprehensive listing of activities, duties, and responsibilities. These items may change, or new items may be assigned with or without notice.
Experience and Education Requirements
• High School Diploma or equivalent required. Associate's Degree in Business Administration/Office Administration/Human Resources or higher preferred.
• Three year plus Payroll/Human Resource experience
• One year plus office administrative experience preferred.
Knowledge, Skills, and Abilities (KSA's) Required
• Proficient in Microsoft Office Suite, including Word (document creation and editing), Excel (data entry, spreadsheet management, basic formulas), and Outlook (email correspondence and calendar coordination).
• Strong understanding of payroll operations and wage/hour compliance.
• Proficiency with multiple payroll systems and platforms.
• Exceptional communication skills, both verbal and written.
• Outstanding organizational abilities and attention to detail.
• Solid analytical thinking and problem-solving capabilities.
• Self-motivated and able to work independently with minimal supervision.
• Skilled in multitasking and maintaining structured workflows.
• Collaborative team player with a positive and adaptable attitude.
Other Qualifications
• Valid Driver's license with acceptable driving record.
Physical Requirements
The physical demands listed are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Modified “light duty” restrictions may be arranged as needed and when available for job-related injuries or illnesses.
While performing the duties of this job, the employee is regularly required to walk on normal surfaces and sit; use hands for writing and keyboarding. The employee is occasionally required to lift, carry, and/or push up to 25 to 30 lbs., stand, stoop, bend, and reach/stretch. Specific vision abilities required by this job include visual acuity sufficient to read a computer screen and paper documents. Acute hearing is necessary for phone and in-person communication with fellow employees and other contacts.
Working Conditions
This position typically functions in a business environment with occasional trips into the warehouse, lab, and production areas. There will be exposure to moderate noise levels, fumes, dust, chemicals, heat/cold, and allergens especially in the warehouse, and production, environments.
EEO Policy Statement:
Gusmer Enterprises, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Gusmer will also consider requests for reasonable accommodations made by applicants and employees on an individualized basis, including those based on disabilities and sincerely held religious beliefs, where such accommodations do not impose an undue burden on the business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.