Provide administrative support to the Director of HR and HR staff; responsible for HR functions to include, but not limited to: HRIS administration, recruitment, leave management, on & off-boarding, preparing all wage verifications, managing HR website page, HR record management. Must maintain the confidentiality of information and records.

Essential Job Duties And Functions:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Talent Management / Recruitment

Prepare job vacancy announcements for “in-house” postings; as well as managing various individual sites such as Career Plug, Purple Briefcase, TWC, and other traditional advertising forums; close jobs as filled;

Attend job fairs, both in-person and virtually, prepare and submit an annual progress report of training activities;

Assist with and maintain HR intranet pages

Onboarding

Offer letters, prepare files for the new hire benefits orientation, verify all online forms have been completed, schedule orientation, assist/conduct orientation,

Conduct/assist with post-hire records management to include building employee folders, filing day to day employee record’s; assuring compliance with federal and state laws (I-9, retention); filing and maintenance of medical and benefit records

Administrative Duties

Create and maintain a system to record purchase orders and p-cards as needed; respond to all wage verification requests, employment verification requests, and external compensation survey requests;

Compile an excel spreadsheet listing agency and agency related logins as assigned to the position;

Gather data and provide dashboards for submission to the board;

Leave Management

Responsible for maintenance of EAP program through Lifeworks; LMS training assignments (Mineral Training) to include adding/removing employees;

Responsible for all components of Worker’s Compensation claims to include processing, follow up; TIBs and MMI payout benefits; assist with the annual worker's compensation carrier audit;

Responsible for accident investigation and assisting the Director of HR to develop a return to work program;

Provide backup support to HR Specialist with all components of FMLA; track FMLA & Military leave and temporary assignment pay (stipends);

Assist HR Director with internal surveys (stay surveys, engagement surveys, and surveys regarding pay, benefits, and other forms of compensation.

Compliance

Assist departments in identifying safety training opportunities;

Review and analyze accident and injury reports and identify areas of concern and recommend remedies to identified departments;

Verify sites have accessible SDS notebooks and legal posters posted in a visible location

Offboarding

Conduct exit surveys, assist departments through the exit process (provide the script); provide a list of items to be collected; notify Finance if a check needs to be cut in six (6) days; assist with COBRA notification;

Cross-train with HR Generalists to provide backup support when needed and other tasks/duties as assigned.

Job Requirements

Formal Education:

Bachelors Degree in HR or related field required.

Experience:

Must have proficient knowledge of general HR procedures; requires a minimum of two years experience in a comparable, responsible position; and two (2) years of HR experience required.

Other Requirements:

Experience with Office 365 required; Power BI experience a plus; ability to create & proofread correspondence with strong spelling and grammar skills required; strong time management skills; able to deal with/assist employees with difficult and stressful issues courteously and diplomatically; punctuality and regular attendance is an essential function of the position.

All employees are expected to adhere to OWBC ethics expectations

Must be able to cooperate and work effectively with others

Must be diplomatic, honest and fair

Regular and punctual attendance is an essential function of the position

Perform other duties as assigned or as they become apparent

Essential Functions

| F | Standing- required when making copies, meeting people, moving from work area to work area | F | Handling- reports, vehicles, laptop, keys | F | Hearing/Talking/Listening-communicate with employees and others, answer the telephone, participate in meetings, give presentations | F | Fine Dexterity-operate computer, calculator, to write, mouse, projector tools | F | Sitting-performing work at a desk, while reading, writing, in meetings, driving, riding in a vehicle to sites and meetings | O | Kneeling/Crouching/Crawling-plug in equipment, when connecting PC components, plugging in cords, open lower desk drawers | F | Walking from vehicle to site, area to area, to the copier | F | Bending/Twisting – to reach files, reports, handle paper, reach drawers | F | Grasping/Holding-holding binders, phones, tablets, work resources | F | Balancing – standing, reaching, driving | F | Lifting/Carrying-report binders, paper, laptop, supplies up to 45 lbs. | F | Vision-to drive and assist individuals in medical need | F | Pushing/Pulling – open/close file/copier drawers, open & close doors, rolltop carriers | F | Foot Controls – driving | F | Driving –scheduled & unscheduled trips to and from meetings and sites Other | F | Reaching-answer phone, reach files, reports, plug in a laptop