Job Description

Provides front-office and HR administrative support for a fast-paced manufacturing plant. Supports key HR
processes, including recruiting coordination, onboarding, employee recordkeeping, and HR systems
transactions, and payroll/timekeeping support, while maintaining confidentiality and accuracy.
Provides administrative support for employee relations and compensation/benefits activities, including
maintaining documentation, coordinating related communications, and scheduling.
KEY DUTIES/RESPONSIBILITIES

• Coordinate events and activities, depending on location, meetings, luncheons, tours, and Employee Engagement Team events. 20%
• Communicate effectively with employees regarding company goals, benefits, information, policies, questions, problems, grievances, etc., referring employees to the Human Resources Manager as needed. Administer all Human Resources policies and procedures. 15%
• Process HRIS transactions (e.g., new hires, rehires, terminations, pay/rate changes, leaves of absence, and employee data updates). Prepares and enters timekeeping/payroll information in accordance with the payroll calendar to support timely and accurate payroll processing. 10%
• Creates and maintains confidential employee personnel records (electronic and/or hard copy) in accordance with company standards and record retention requirements. Maintains confidential employee relations documentation in the HR case management system (e.g., corrective actions and accommodation records), ensuring records are complete and up to date. 10%
• Conduct testing when applicable. Prepares new hire orientation manuals, documents, and coordinates scheduling of room/equipment. Conduct new employee orientation, ensuring all new employees are aware of company values, goals, policies, and procedures. Process applicable paperwork. 10%
• Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or department. May operate the paging system to relay in-house announcements or call individuals to phone if required. Receives, sorts, and routes mail. May serve, depending on location, as the first point of contact for employees, guests, and vendors, ensuring a professional and welcoming experience. 10%
• Assist Human Resources Manager in other areas as needed. 10%
• Provides general office support (e.g., correspondence, copying/scanning, filing, and document preparation). 5%
• Maintains recurring reports and trackers (e.g., workers’ compensation, hiring, terminations, and safety-related information) to keep site and corporate partners informed. 5%
• Other duties as assigned. 5%

Qualifications

EDUCATION

• High School Diploma or GED (Required)
• HR education a plus.

EXPERIENCE

• 1+ years Administrative Assistant experience preferred
• 1+ years HR experience preferred
• Payroll experience preferred

KNOWLEDGE/SKILLS/ABILITIES

• Strong written and verbal communication skills.
• Working knowledge of applicable HR policies and employment regulations; ability to apply standards consistently and escalate concerns appropriately.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and data accuracy, particularly when processing HRIS transactions and timekeeping/payroll information.
• Ability to prioritize and manage frequent interruptions while maintaining continuous front desk coverage.
• Sound judgment and discretion when handling sensitive employee matters in a public, front-of- house setting.
• Basic conflict management and employee relations support skills, including active listening, neutral documentation, and appropriate escalation.
• Records management skills, including document control and maintaining audit-ready files in alignment with retention requirements.
• Understanding of timekeeping and payroll fundamentals (e.g., pay periods, cutoffs, approvals, and corrections) to support accurate processing.
• Effective organization and time management skills to ensure responsibilities are carried out in an orderly manner.
• Microsoft Office (excellent Excel skills necessary PowerPoint Word).

EQUIPMENT/SOFTWARE UTILIZED

• Proficiency with Microsoft Office (Excel, Word, PowerPoint)
• HR/timekeeping systems (e.g., HRIS, Workforce/timekeeping tools, and HR case management systems)

COMMUNICATION AND CONTACTS

• Work with all plant personnel, Corporate HR personnel, other locations, and some vendors. Communication with team members is essential.

Additional Information

Compensation Range: $24.00 - $27.00 Hourly

Applications will be accepted until the posted deadline May 30, 2026 or until a sufficient candidate pool has been identified.

Vericast offers a generous total rewards benefits package that includes medical, dental and vision coverage, and a generous PTO allowance. A wide variety of additional benefits like life insurance, employee assistance and pet insurance are also available, not to mention smart and friendly coworkers!

At Vericast, we don’t just accept differences - we celebrate them, we support them, and we thrive on them for the benefit of our employees, our clients, and our community. As an Equal Opportunity Employer, Vericast considers applicants for all positions without regard to race, color, creed, religion, national origin or ancestry, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other classifications protected by law. Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting our Talent Acquisition team at talentacquisition@vericast.com. EEO is the law. To review your rights under Equal Employment Opportunity please visit: www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

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