HUMAN RESOURCES COORDINATOR
Location: Found Rental Co.
5250 E 2nd Street, Benicia, CA 94510
Job Type: Full-Time Hourly
Reports To: Human Resources Manager
About Found Rental Co.
As a premier luxury event furnishing rental company, we partner with clients to transform their visions into unforgettable experiences. Our success is built on a foundation of strong values and a passionate team. We firmly believe in our purpose of creating spaces that inspire and bring comfort to foster deeper human connections.
Our team lives by five core values, and we are looking for someone who not only understands them, but actively works/lives by them.
Collaboration: We succeed as a team
Heart: We relentlessly care for others
Authenticity: We bring our best self
Integrity: We do the right thing
Reliability: We are dependable
The Role
Found Rental Co. is looking for an organized, warm, and detail-oriented Human Resources Coordinator to join our growing team. This is an excellent opportunity for someone early in their HR career who is eager to build broad, hands-on experience across the full employee lifecycle from the moment a candidate applies to their first day on the job, through ongoing payroll support, compliance, and beyond.
The HR Coordinator works closely with our HR Manager and other teams to keep people processes running smoothly and accurately across multiple Found locations. You are someone who genuinely enjoys supporting people, takes pride in doing things right the first time, and thrives in an environment where organization, follow-through, and warmth all matter equally.
This role is ideal for a candidate with 1-3 years of HR or administrative experience who is ready to roll up their sleeves, learn quickly, and grow within a purpose-driven company. You will be exposed to a wide range of HR functions, giving you a strong foundation to build a long and meaningful career in human resources.
Collaboration (Succeed as a Team): Will work hand-in-hand with department managers to move candidates through the hiring process, partner with payroll and finance to keep records clean and accurate, and coordinate across all Found locations to deliver a consistent employee experience. You share information openly, bring people into the loop, and understand that your work enables everyone else to do theirs better.
Heart (Relentlessly Care for Others): For many employees, you are a first touchpoint of Found, whether they are a nervous new hire on day one, an employee with a question about their paycheck, or someone going through a difficult offboarding. In every one of those moments, you lead with genuine warmth and care. You remember that behind every file, form, and process is a real person who deserves to feel seen, respected, and supported.
Authenticity (Bring Your Best Self): You show up as a real person, not just a process follower. You bring your voice and perspective to how HR operates at Found, and you’re not afraid to flag what isn’t working and suggest something better. You communicate honestly, even when it is a hard message, because you know that genuine interactions build more trust than polished ones. You represent Found with character and integrity in every touchpoint with candidates, employees, and vendors alike.
Integrity (Do the Right Thing): HR is built on trust, and trust is built through consistency. You apply policies fairly, without exception. You protect confidential information as though your word depends on it, because it does. You complete compliance tasks thoroughly because cutting corners in HR can have real consequences for real people. When something feels unclear or uncertain, you ask rather than assume. Employees and managers know they can count on you to be straight with them.
Reliability (Be Dependable): People are counting on you. New hires are waiting for their offer letters. Employees are watching for their paychecks. Managers need interview schedules confirmed. In all of it, your follow-through is what makes the whole people's operation work. You meet your deadlines not because someone is watching, but because you understand that reliability is an act of respect for the people depending on you. You do what you say, when you say you will do it.
Key Responsibilities
_ Recruitment & Onboarding Support_
Post open positions on job boards (Indeed, LinkedIn, etc.) and monitor applicant activity throughout the hiring process
Review incoming applications and conduct initial phone screens to assess candidate qualifications and cultural fit.
Coordinate interview scheduling between candidates and hiring managers, ensuring a smooth and professional experience for all parties.
Initiate and track pre-employment background checks and drug screenings in accordance with California Law
Facilitate WOTC (Work Opportunity Tax Credit) screening and documentation for eligible new hires.
Prepare and send offer letters accurately and promptly upon hiring manager approval
Set up new hire profiles and records in UKG HRIS platform prior to start date
Coordinate and conduct new hire orientation, collecting all required paperwork (W-4, I-9, direct deposit, handbook acknowledgements, emergency contacts, etc.)
Schedule and track new hire training with department leads, following up to confirm completion
Guide employees through benefits enrollment during onboarding and answer first-level questions
Serve as a friendly, accessible point of contact for new hires throughout their first 30-60 days
Payroll and Benefits Administration
Assist with weekly payroll processing, including gathering and reviewing timekeeping data, and flagging discrepancies for resolution
Help administer employee garnishments, paid leave adjustments, and other payroll change requests in the system
Track and maintain vacation and sick leave accrual records, respond to employee questions with accuracy and clarity.
Support the pay raise process by preparing documentation and routing approvals through the appropriate managers
Assist with 401(k) contribution uploads and coordinate with John Hancock on plan reporting as directed
Help facilitate Open Enrollment communications and logistics, including deadline tracking and employee follow-up
Assist with responding to EDD claims and gathering documentation for unemployment proceedings
Support year-end payroll tasks including W-2 review assistance and ACA-related documentation
_ Employee Records and Compliance_
Create, maintain, and organize employee files and records, both digital and physical, in accordance with California recordkeeping requirements
Ensure I-9 documentation is completed, stored, and re-verified correctly and on schedule
Assist with offboarding processes, including collecting resignation documentation, preparing separation paperwork, and issuing COBRA notifications
Help track and maintain compliance with company policies, California state labor laws, and federal employment regulations.
Support the preparations and distribution of required workplace notices, policy updates, and annual compliance communications
Maintain and update the employee handbook and HR forms library as directed
Flag potential compliance issues to HR leadership promptly and accurately
_ General HR Administrative and Office Support_
Serve as a first point of contact for general HR questions from employees and managers, routing complex matter to the HR Manager
Maintain the HR inbox and calendar, ensuring requests and deadlines are tracked and followed through on
Prepare HR reports, summaries, and documentation as requested by leadership
Assist with invoice tracking, payroll history records, and financial documentation for the Finance team
Support utility account management and administrative coordination across Found locations as needed
Identify opportunities to streamline HR administrative workflows and bring solutions forward
Provide general administrative support to HR and Operations leadership as needed
Qualifications
1-3 years of experience in a Human Resources, Administration, or similar role
Strong, working knowledge of California labor laws, wage and hour regulations, and employment compliance requirements.
Hands-on experience with HRIS and payroll platforms (UKG, ADP, Paychex, etc.)
Bilingual in English and Spanish
Demonstrated ability to manage multiple priorities simultaneously while maintaining accuracy and attention to detail
Demonstrated ability to handle confidential information with discretion and maturity, upholding integrity.
Proven ability to foster a positive, team-oriented culture rooted in collaboration.
Exceptional interpersonal and communication skills (written and verbal) with the ability to build trust and rapport across all levels of the organization.
Demonstrated experience in conflict resolution and change management.
SHRM-CP or PHR certification is a plus.
Experience supporting a multi-location or multi-site business
Benefits & Compensation
Competitive salary commensurate with experience
Comprehensive health, dental, and vision insurance
****Paid time off and company holidays
401K Retirement Plan
Mental Health services
Hourly Range: $26 - 30 per hour based on experience
Equal Opportunity Employer
Found Rental Co. is an Equal Opportunity Employer (EOE). We are committed to a diverse and inclusive workplace and prohibit discrimination and harassment of any kind. Found Rental Co. affords equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, age, disability, citizenship, marital status, sexual orientation, gender identity or expression, genetic information, veteran status, or any other characteristic protected by law. We encourage applicants of all ages, genders, and backgrounds to apply.
Found Rental Co. is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please contact us at 714-888-5811 for assistance.
Our commitment to being an EOE aligns directly with our core values of Heart and Collaboration. We believe that diverse perspectives fuel inspiration and bring comfort, making our company stronger and better able to serve our clients.