Benefits:

Company parties

Dental insurance

Free uniforms

Health insurance

Paid time off

Training & development

Vision insurance

1st Impressions Heating & Air, Inc. is company committed to delivering outstanding heating and air conditioning services to our customers. We are seeking a highly organized and dependable Administrative Assistant to support our HVAC Division Manager and assist with daily office and operational functions.

Position Summary

The HVAC Division Manager Administrative Assistant will provide direct administrative support to the HVAC Division Manager while helping coordinate office operations, customer communication, invoicing, collections, and service administration. This position plays a key role in keeping the HVAC department organized and running efficiently.

Responsibilities

Provide administrative support to the HVAC Division Manager

Prepare, process, and track customer invoices

Assist with accounts receivable and collections follow-up

Communicate with customers regarding scheduling, payments, and service updates

Assist with preparing reports, proposals, and department paperwork

Support permit processing, warranty registrations, and job closeouts

Monitor department emails and respond to inquiries promptly

Organize files, data entry, and office records

Perform other administrative and operational duties as assigned

Qualifications

Previous administrative assistant or office experience required

HVAC, construction, or service industry experience preferred

Experience with invoicing, collections, or accounts receivable preferred

Strong organizational and multitasking abilities

Excellent customer service and communication skills

Proficient in Microsoft Office and office management software

Ability to work in a fast-paced environment and prioritize tasks effectively

Professional attitude with strong attention to detail

Benefits

Competitive pay

Paid time off

Supportive team environment

Dental, Vision and Health Benefits