Benefits:

Holiday pay

1 week paid vacation

5 day paid sick leave per year

We are currently seeking a reliable and organized office worker to join our small in-home HVAC company. This role is ideal for someone who enjoys working in a fast-paced environment, values accuracy, wants to grow with the company, and can manage day-to-day office tasks with professionalism, a positive attitude, and enjoys dogs. Needs to communicate effectively with clients and technicians at all levels. Needs to juggle multiple schedules. Staying on top of daily and long-term plans. Strong organizational skills are crucial to prevent work from piling up.

Key Responsibilities:

Handle general office duties such as filing, scanning, data entry, and record keeping.

Answer phones, take messages, and respond to emails in a professional manner.

Assist with client communications.

Maintain organized office systems & supplies

Scheduling and dispatching technicians

Managing customer communications

Handling billing, invoicing, and payments on system programs (quick books and service fusion)

Maintain inventory and make monthly payments to venders

Preparing documents on word

What we are looking for:

Highly organized & detail oriented

Strong verbal communication skills

Dependable & punctual

Comfortable using office software (Microsoft, excel, service fusion, quick books, etc)

Able to multitask and manage time efficiently

Team player

Trustworthy and able to handle confidential information

Self-motivated

Problem solving skills

Preferred Qualifications:

Prior experience in an office setting

Highschool diploma

Familiarity with any industry specific tools/software