Job Description Established HVAC company seeking a dependable Office / Shop Administrator with prior HVAC experience. This role supports office operations, shop coordination, and parts logistics, including picking up and delivering HVAC materials to job sites and technicians. Responsibilities • Answer phones and assist HVAC customers professionally • Schedule service and installation calls • Dispatch and coordinate technicians • Prepare invoices, work orders, and service paperwork • Track HVAC parts, equipment, and shop inventory • Pick up HVAC orders from supply houses • Deliver parts and equipment to technicians and job sites as needed • Assist with permits, warranties, and vendor communication • Maintain organized job files (digital and paper) • Keep office and shop areas organized • Support management with administrative tasks Required Qualifications • Prior HVAC experience (office, field, or dispatch) – REQUIRED • Knowledge of HVAC terminology, materials, and workflow • Valid driver’s license with clean driving record • Ability to lift and carry HVAC materials as needed • HVAC software experience (ServiceTitan, Housecall Pro, QuickBooks, etc.) preferred • Reliable, organized, and detail-oriented • Professional communication skills