FUNCTION/POSITION SUMMARY:

Under the supervision of the Director of Finance, the Finance Assistant is responsible for day-to-day financial administration across the organization. S/he provides accounting support required for maintenance of accurate financial records and correct processing of financial transactions. S/he provides support with various tasks including Accounts Payable and Accounts Receivable - maintaining current accounts, assigning payments to proper cost centers, assisting in invoicing functions, analyzing expense reports, and working with vendors to resolve past due invoices.

RESPONSIBILITIES:

The major responsibilities of this position includes, but are not limited to:

· Provides accounting support required for maintenance of accurate financial records and correct processing of financial transactions.

· Prepares, processes and maintains accounting records and summarizes business and financial transactions.

· Reviews source documents for accuracy and completeness and ensures that all transactions are properly documented.

· Provide information to support cash flow forecasting and management

· Create and/or processes budget adjustments, and journal entries.

· Reviews source documentation to ensure that payables and/or receivables transactions comply with all substantive and procedural requirements, are accurately calculated and properly authorized, and allocated to the proper fund and cost center.

· Develops and maintains a variety of databases and/or spreadsheets.

· Audits and verifies requests for disbursement of agency funds, including vendor invoices, recurring bills, employee reimbursement requests, and transfers of funds, ensuring that expenses are allowable, properly authorized, and charged to proper accounts.

· Post daily transactions in accounting software and update financial spreadsheets.

· Maintain petty cash accounts and log all outgoing disbursements.

· Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.

· Assist in the preparation of Accounts Payable and Accounts Receivable reports.

· Assist in the preparation of financial reports.

· Perform appropriate controls and reconciliations

· Support the production of monthly management reports and reports to external funders

· Perform periodic accounting processes.

· Assist Director of Finance in preparation of Annual Audit.

EDUCATION

Bachelor’s Degree in Accounting, Finance or related discipline.

QUALIFICATIONS:

· At least 2 years Finance work experience, 1 year of accounting and reporting or financial/office experience.

· Ability to understand contractual terms and requirements for documenting of transactions.

· Demonstrable Intermediate Excel skills.

· Knowledge and skills in working in a team effort.

· Ability to work with multiple projects.

· Excellent time management and prioritization skills.

· Must be detail-oriented.

· Organizational, planning skills and problem-solving skills.

· Outstanding understanding of GAAP rules and regulations.

· Ability to read and interpret any and all official correspondence, reports and documents.

· Must maintain confidentiality regarding agency and constituent information.

· Excellent oral and written communication skills.

· Motivated team player with good interpersonal skills and strong desire to support the team in meeting organizational objectives

· Ability to resolve problems and queries quickly and efficiently

· Must have working knowledge of MS Excel, MS Word, MS Outlook, and Fund E-Z Accounting Software.

· Good working knowledge of standard accounting principles and practices.

· Good working knowledge of the principles and practices of fund accounting.

· Good working knowledge of accounts payable, accounts receivable, and general ledger processes and practices.

HCC is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis.