Position......... Accounts Payable/Billing Administrator

Department…………….. Administration

About Us

Welcome to California Harley-Davidson, a small family operated dealership that has been in business in the South Bay for more than 45 years. Since its inception, California Harley-Davidson has been a recognizable landmark on the southern stretch of Pacific Coast Highway and a popular destination for both locals and tourists alike.

The employees at California Harley-Davidson are genuine Harley-Davidson people who create a fun, friendly, and inviting atmosphere for all veteran, novice, and non-riders who walk through the door.

The world of motorcycling is a relatively small one. Our club is elite and our commitment to one another is unquestioned. This is what we mean when we say, “Welcome to the family.” Hence our motto: People, Passion & Pistons. Join our family and kick start your career in high gear today!

Summary Description

As our Accounts Payable/Billing administrator, you are responsible for the financial processing of transactions for California Harley-Davidson. Day-to-day workload includes posting sales deals, transactional bookkeeping entries, account reconciliations and month end functions. Will process A/P including purchase order matching, invoice entry, ensuring timely payments to vendors, statement reconciliation, research and resolve discrepancies. Ideal candidate is driven to succeed, learn and grow in the motorcycle industry.

Key Result Areas

• Sales Deals, Inventory Maintenance
• Accounts Payable, Data Entry, Regulatory Compliance

Major Duties and Responsibilities

General Ledger

• Verify and post sales deals.
• Resolve accounting issues as they arise in the daily processing of dealership transactions.
• Investigate and trace errors and record adjustments to correct inadvertent postings to incorrect accounts.
• Reconcile ledgers and accounts regularly. In some cases, maintain spreadsheets and sub-ledgers.

Payments, Cash Management & Regulatory Compliance

• Maintain accounts payable (invoice/data entry), spreadsheets and accounts payable files.
• Post, reconcile and pay monthly OEM statement.
• Effectively communicate cash needs to the office manager.
• Maintain vendor due dates so as to optimize cash flow and take advantage of attractive payment terms.
• Examine and distribute vendor invoices and other payment requests to appropriate general ledger account classifications.
• Issue checks in payment of merchandise purchases, supplies, services and customer accommodations.
• Record and maintain W-9, 1099 and resale certificates and information from vendors.

Other Duties

• Assist accounting department, dealership personnel and customers as necessary.
• Weekly internal account clearing.
• Maintain an organized vendor filing system.

Commitments

• Ability to consistently follow and implement processes for clean and efficient work.
• Understand deadlines and apply appropriate sense of urgency and prioritization to all tasks.
• Motivated, positive attitude. Team players only
• Treat all employees and customers fairly, courteously, and with dignity.
• Model superior customer service behavior for all personnel by maintaining positive relationships with customers, employees and owner.
• Be honest and fair in all business dealings. Maintain high ethical standards in all actions.
• Ability to multi-task, take initiative and manage time effectively.
• Maintain a professional appearance and neat work area.
• High level of organization.

Qualifications & Job Requirements

• Must have basic accounting understanding, analytical ability, excellent communication and organization skills, and strong attention to detail.
• Experience in A/P helpful.
• Dealership experience a plus.
• Proficiency in the use of Microsoft Excel and experience with Microsoft Word.
• Ability to communicate effectively to resolve problems with co-workers, managers and suppliers.

Benefits of working with us:

• Health benefits
• Dental, Vision, Life Insurance
• ** Paid vacation/ time off**
• Vehicle purchase discounts
• ** Discounts on merchandise, parts, gear & service**
• Flexible Schedule
• _ Riding Academy Courses - learn to ride_
• Fun work atmosphere – we work hard and play harder