Job Description

Responsibilities

• Provide comprehensive administrative support to C-level executives, including calendar management, meeting coordination, screen & prioritize email
• Handle information with an extremely high degree of sensitivity and confidentiality
• Anticipate the needs of the executives, ensuring they are prepared and briefed in advance of meetings and appointments
• Plan and coordinate internal and external meetings on behalf of the executives, including invitations, agendas, materials, meeting rooms, technical requirements, catering, etc.
• Plan and coordinate all travel arrangements (domestic and international) for the executives
• Take minutes during meetings, including typing, proofreading, and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; manage action items and follow ups
• Review, update, edit and format a variety of reports, presentations, letters, and documents
• Assist with executive projects including FTA (Federal Transit Administration) reporting
• Perform other duties as assigned

Qualifications

• BA/BS degree
• 10 years of experience as an Executive Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment
• Previous experience with FTA reporting or programs
• Ability to put yourself in the executives shoes and lead the schedule in a way promotes the most effective use of time
• Personable and exhibits executive presence
• Meticulous with excellent organizational, and the ability to address new situations as they arise
• Strong critical thinking skills with the ability to work independently with general direction and guidance
• Ability to handle highly critical information with discretion, sound judgment, confidentiality, and the utmost integrity
• Exceptional written and verbal communication capabilities
• Strong capability working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint, Zoom, Google Docs, Google Sheets, and Google Slides

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Company Description

Harvest Technical Services, Inc. (Harvest) provides engineering, design, research, QA/QC, and construction staffing solutions for the petrochemical, biopharmaceutical, water/wastewater, power, and related industries throughout the United States. Please visit www.harvtech.com for a complete list of available employment opportunities!