Job Description

We are seeking a reliable, organized Office Assistant to join our local company. In this position, you will assist in daily operations and clerical tasks. You should possess highly-developed multitasking and organizational abilities, be experienced and proficient in the everyday use of all Microsoft Office Suite products, be computer-literate, be able to effectively prioritize assignments, and complete them in a timely manner. A positive attitude, strong work ethic, and customer service focus are a must have.

OFFICE ASSISTANT JOB DUTIES AND RESPONSIBILITIES

• Collaborate with management to complete necessary projects; work independently on prior delegated tasks
• Maintain and re-stock office supplies as needed
• Monitor and use office equipment and materials (computers, printers, copier/scanner/fax machines, physical files, etc.)
• Accounts payable and record keeping duties
• Report any problems with office equipment; help resolve the issues if possible
• Answer phones, direct calls, take and deliver messages as needed; prepare outgoing mail (including prepping larger packages for sending); take outgoing mail to post office
• Check all incoming mail boxes for incoming mail; sort and deliver incoming mail to appropriate personnel as it comes in
• Arrange and schedule meetings, appointments, and events for company/management, including coordinating calendars and securing meeting spaces; plan travel arrangements for out of town conferences; keep calendars and remind all parties of upcoming events
• Take meeting notes and transcribe into email, document, or spreadsheet form