Job Description
Executive Assistant to CEO
Hayden Mgmt Inc
6404 Wilshire Blvd Ste 930
Los Angeles, CA 90048
Employment Type
Full-Time
We are a small boutique Business Management firm looking for an Executive Assistant to the CEO to join our team. We provide business management services for small businesses and creative individuals. Our roster spans a wide range of businesses including celebrity Fashion Stylists, Hair and Make-up Artists, Photographers, Publicists, Writers, and Production Designers in the entertainment industry.
Responsibilities:
Support high-volume desk for CEO of growing business management firm
Facilitate communication between CEO and internal team
Assume principal control of all meeting requests, ensuring the CEO’s time is well-utilized
Manage office supply inventory
Assist CEO in onboarding new clients
Create daily to-do lists, agendas, and meeting reminders
File important financial and legal documents; maintain confidentiality
Answer phones and e-mail; correspond appropriately and communicate with clients
Review and revise financial documents, draft letters and manage client database
Distribute customer invoices and ensure that receivables are collected in a timely manner
Maintain an organized and streamlined accounting system
Pay debts as they come due for payment, including necessary bills as well as supplier and vendor invoices
Some personal errands and tasks for the CEO as needed
Qualifications:
Excellent organizational skills and ability to manage a variety of tasks successfully
Ability to deal with high-pressure situations
Self-starter, detail oriented; self-driven and possesses the ability to take initiative and anticipate client needs
Ability to work individually and in a team environment
Must have a “can-do” attitude
Previous administrative and/or office experience preferred
Knowledge of Entertainment Management is helpful
Ability to deal with sensitive and confidential information
Proficient in Word, Excel, Google Workspace, and willing to learn Quickbooks
Familiarity with Trello a plus
To apply, Please email your resume to assistant@haydenmgmt.com