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Administrative Assistant

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Head Hospitality, LLC (dba Cheddar Box, Franklin Ave. Mac House, Pop's Lemonade)

Administrative Assistant

Waco, TX
Part Time
Paid
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  • Responsibilities

    Job Description

    JOB TITLE: Part-time Administrative Assistant     

    FLSA CLASSIFICATION:  Non-Exempt / At-Will     WORK TIME: Up to 20 Hours Per Week

    PAY:  $12.00 to $15.00 (DOE)                         REPORTS TO:  Operations Manager

                                    SUMMARY/OBJECTIVE:

    As the part-time administrative assistant, you will provide multiple clerical duties and responsibilities.  You will assist the Head Hospitality, LLC’s business owners and the full-time administrative assistant by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive.  

    We are looking for an energetic and ideal part-time administrative assistant who is a master multi-tasker with excellent organization and communication skills, a positive attitude, displays humility, an eagerness to learn, and strong interpersonal and social relationship-building skills. 

    REQUIRED EDUCATION AND EXPERIENCE:

    • High School Education, GED, or equivalent
    • Prior Secretarial, Clerical, Administrative Experience
    • Valid Texas Drivers’ License and Personal Auto Insurance Policy

    SKILLS AND KNOWLEDGE REQUIREMENTS:

    • Exhibit excellent organizational skills
    • Ability to learn quickly and swiftly implement processes and procedures
    • Exhibit excellent computer operating skills
    • Proficient knowledge of Microsoft Office Suite
    • Proficient knowledge of QuickBooks software
    • Proficient to excellent typing skills
    • Profession knowledge of Affinity Designer software
    • Excellent written and verbal communication skills
    • Ability to properly write and create forms, letters, memorandums, and documents
    • Ability to be a self-starter
    • Ability to pay strong attention to detail
    • Exercise strong organizational and problem-solving skills
    • Ability to multi-task various duties and responsibilities
    • Ability to exhibit a genuine personality that is polite, positive, and engaging with all team members and stakeholders
    • Ability to pay attention to detail
    • Ability to report to work as scheduled

     

    ESSENTIAL FUNCTIONS:

    • Ability to read and follow verbal and written instructions
    • Excellent written and verbal communication skills
    • Ability to be a good team player
    • Ability to implement business city ordinances to minimize the spread of COVID-19
    • Ability to drive a personal vehicle to run errands for the company

    MAJOR DUTIES AND RESPONSIBILITIES:

    • Answer, respond, and / or route incoming phone calls for the company
    • Properly sort, organize and file documents
    • Main company email addresses
    • Respond to incoming emails and/or reroute emails to the appropriate person
    • Mail out postcards, checks, etc.
    • Ensure information on the company websites are accurate and make corrections to the websites as needed
    • Assist with creating and sending out invoices
    • Organize receipts and store in proper form
    • Assist with prepping timesheets for payroll
    • Run errands for the company (as needed)
    • Create forms and documents as directed
    • Create memos / letters for businesses using Affinity Designer
    • Assist with maintaining inventory and assisting with taking inventory twice weekly
    • Manage and process purchase order requests
    • Assist owners, fulltime administrative assistant, chef, and managers with clerical related duties as requested
    • Attend team meetings as instructed
    • Other duties as assigned

    PHYSICAL DEMANDS:

    • Ability to work in a fast-paced office / commercial kitchen working environment
    • Ability to sit or stand for prolong periods of time
    • Ability to access and navigate all areas of the work environment
    • Ability to lift a minimum up to 25 pounds at a time
    • Ability to physically bend, push, pull, stretch, move hands, wrist and fingers frequently
    • Ability to work anywhere from 20 to 40 hours per week and occasional extended hours

    WORK AUTHORIZATION/SECURITY CLEARANCE REQUIRED:

    Must be eligible to work in the United States

    OTHER DUTIES AS ASSIGNED:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice and the team member may be asked to perform other duties as assigned.

     

    EMPLOYMENT PERKS

    • Friendly and encouraging work environment
    • Family and Friends Discount of 25% (Must be present with family and friends to receive    discount. Discount is permitted for up to two family /friends per visit.)
    • Bonuses based on merit, team success, and business success

     

    AFFIRMATIVE ACTION/EEO STATEMENT

    Head Hospitality, LLC (dba Cheddar Box) values diversity and believes in providing equal opportunity in who we hire, train, and promote in all positions without regard to race, color, religion, national origin, sex, age, disability, or any other protected status. We seek to ensure that decisions regarding compensation, promotions, benefits, and/or programs will be in alignment with our value of diversity.