Benefits:

401(k) matching

Flexible schedule

Paid time off

Locations: Lake Elsinore & Menifee

We are seeking a highly organized, resilient, and hands-on Administrative Assistant to support the Administrator and clinical leadership in running compliant, 6-bed Intermediate Care Facilities for individuals with developmental disabilities and skilled nursing needs (ICF/DD-N). This is not a desk-only role — the right person moves fluidly between the office, the floor, and the community. Hands on clinical experience is a MUST.

Core Responsibilities

Scheduling & Staff Coordination

Build and maintain Direct Care Staff schedules across both facilities

Adjust coverage in real time for call-offs, no-shows, and leave — including nights and weekends

Supervise and support Direct Care Staff; help hold the team to performance and documentation standards

Compliance & Regulatory Support

Support ongoing compliance with Title 17, Title 22, 42 CFR Part 483 (Conditions of Participation), and Lanterman Act requirements

Respond to and help manage CDPH/state surveys when the Administrator is unavailable, including Life Safety and Emergency Preparedness reviews

Assist with Plans of Correction, corrective action tracking, and audit readiness

Help maintain resident records, MARs, and required documentation in our EMR/eMAR system

Clinical & Resident Support

Pass medications (per facility policy and training)

Coordinate and transport residents to medical, psychiatric, and dental appointments. etc

Support IDT/IPP processes and follow-through on care plan items

Cover shifts when needed

Communication & Advocacy

Serve as a reliable point of contact with Inland Regional Center service coordinators, case managers, families, and conservators

Communicate clearly and professionally by email and verbally, often on tight timelines

Support IDT meetings and documentation of resident care coordination

Training & Development

Assist with new-hire orientation, in-service training, and competency check-offs

Reinforce specialized care procedures (G-tube, ostomy, catheterization, wound care, blood glucose monitoring, oxygen delivery) consistent with facility protocols

Community & Enrichment

Plan, create, and lead resident outings and community integration activities

Coverage

Cover Direct Care shifts as needed (Hands on)

Participate in the on-call rotation every other weekend

What This Role Really Demands

Our homes serve medically and behaviorally complex residents in a heavily regulated environment. The ideal candidate stays calm when a weekend call-off collides with a scheduled outing and a surveyor at the door. You'll need to switch between spreadsheet and bedside without losing either. If you're someone who follows through, documents as you go, and treats compliance as care rather than paperwork, you'll do well here.

Requirements

Prior supervisory experience (required)

Experience in a healthcare facility (required)

Strong written and verbal communication skills

Valid California driver's license and ability to safely operate a wheelchair-accessible van

Reliability, flexibility, and sound judgment under pressure

Willingness to work on-call every other weekend and adjust hours to facility needs

Preferred

Experience in an ICF/DD, RCFE, group home, or skilled nursing setting

Familiarity with IRC/regional center processes and Lanterman Act services

Current medication administration training and CPR/First Aid