Healthcare Executive Assistant

Department: Administration / Executive Office Reports To: Practice Administrator

Job Summary

The Healthcare Executive Assistant provides high-level administrative, operational, and strategic support to senior healthcare leadership. This role requires exceptional organizational skills, discretion, and an understanding of healthcare operations, compliance, and clinical environments. The Executive Assistant serves as a key liaison between executives, clinical teams, staff, and external partners, ensuring efficient day-to-day operations and effective communication.

Key Responsibilities

Executive Support

Manage complex calendars, scheduling meetings across clinical and administrative teams

Prepare agendas, presentations, reports, and briefing materials

Draft, review, and manage executive correspondence

Serve as a trusted gatekeeper, prioritizing communications and requests

Healthcare Operations & Coordination

Liaise with physicians, clinical leaders, department heads, and external stakeholders

Support executive initiatives, committees, and board meetings

Track action items, deadlines, and follow-ups related to strategic projects

Assist with regulatory, accreditation, or compliance documentation as needed

Confidentiality & Compliance

Handle sensitive patient, personnel, and organizational information with strict confidentiality

Maintain compliance with HIPAA and organizational privacy policies

Ensure accurate record-keeping and document management

Administrative & Office Management

Organize and maintain electronic and physical filing systems

Support special projects and organizational initiatives

Improve workflows and administrative processes for efficiency

Required Qualifications

Bachelor’s degree or equivalent experience

3–5+ years of experience as an Executive Assistant, preferably in healthcare or a regulated environment

Strong knowledge of medical terminology and healthcare operations (preferred)

Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Excellent written and verbal communication skills

Skills & Competencies

Exceptional organizational and time-management skills

High level of professionalism, discretion, and emotional intelligence

Ability to manage competing priorities in a fast-paced environment

Strong attention to detail and problem-solving skills

Ability to work independently and anticipate executive needs

Preferred Qualifications

Experience supporting senior healthcare leadership

Familiarity with EHR systems or healthcare compliance frameworks

Project management experience

Work Environment

Office, clinical, or hybrid healthcare setting

May require occasional extended hours to support executive needs

Compensation Package

Salary range: $68,000 - $75,000

Annual bonus potential

Flexible work schedule with potential for hybrid status after 90-Day Probationary Period

Competitive healthcare package

Generous PTO Allowance and 6 Paid Holidays

Employee discount