Job Description

Healthcare Realty Trust (NYSE:HR), a real estate investment trust, seeks an Administrative Assistant for medical office buildings in Oakland, Fremont and Santa Rosa. We offer a competitive salary/benefit package including matched 401(k) and Employee Stock Purchase Plan with excellent growth opportunities. Please send your resume and cover letter to resumes@healthcarerealty.com.

Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities

Requirements

• Two+ years progressively responsible office environment experience.
• Congenial disposition, accounting capabilities, organizational skills and excellent written and verbal communications.
• Intermediate to advanced skills with Microsoft Office Suite.
• Focus on tenant satisfaction.
• High School Diploma required, minimum two years of college or vocational education preferred.
• Valid California driver's license with a clean driving record and reliable personal vehicle
• Minimum of two years of experience in property management, or equivalent industry training.
• Knowledge of MRI, Yardi, and general accounting and or real estate software a plus

Job Duties

• Perform a variety of administrative tasks to support the building operations, including answering phones, filing/copying, processing mail, drafting and distributing tenant correspondence, expense reporting, meeting coordination, calendar invitations and preparing contracts.
• Code invoices for payment.  Research any past due invoices and complete cost tracking.
• Plan tenant events and prepare quarterly newsletter.
• Maintain good tenant relations by responding to tenant concerns.  Submit work requests and support communications with building maintenance staff and vendors to ensure work orders are completed.
• Certificate of Insurance tracking and recording per company policy.
• Set up, or assist in setting up, all vendor contracts for management of the properties. Maintain accurate records of those contracts, including renewals, if required, and documentation of proof of insurance coverage by vendors.
• Process all new tenant move-ins and move-outs from start to finish.
• Maintain tenant contact list.
• Program building access cards.

Company Description

Healthcare Realty is a publicly-traded Real Estate Investment Trust (REIT) that focuses on owning, managing, acquiring and developing outpatient medical facilities throughout the United States. As the first REIT to specialize in medical office buildings, the Company has built a well-regarded medical real estate portfolio affiliated with market-leading healthcare systems.