CareerNation is a fast-growing healthcare staffing firm providing high-quality clinical professionals to healthcare facilities, clinics, and partner organizations. We are looking for a highly organized and motivated Healthcare Recruiter & Scheduling Coordinator to join our team. This role combines recruiting, scheduling, staff coordination, and timesheet/payroll support.
Scheduling/Payroll Experience Required
If you excel in communication, multitasking, and building relationships with healthcare workers, this role is for you.
Pay Rate: $22-$23/hour, room for growth based on performance (# of placements and shifts scheduled).
Job Summary
The Healthcare Recruiter & Scheduling Coordinator is responsible for sourcing and screening candidates, coordinating schedules with active staff, filling open shifts for clients (including high-volume clients with manual scheduling workflows), collecting timesheets, and assisting with payroll processing.
This is a fast-paced, detail-oriented role that requires strong follow-up, excellent communication, and the ability to manage many moving pieces at once.
Key Responsibilities
Recruiting
Source, screen, and interview healthcare professionals (CNAs, MAs, LPNs, RNs, etc.).
Complete candidate questionnaires and prepare submissions for internal review.
Send candidate handoff emails and coordinate next onboarding steps.
Maintain an active candidate pipeline.
Scheduling
Coordinate and schedule staff for open shifts.
Communicate daily with active staff to confirm their availability (days, times, and locations).
Fill shifts quickly and accurately based on client requirements.
Update scheduling sheets and staffing platforms
Maintain clear and timely communication with staff regarding shift confirmations or changes.
Timesheets & Payroll Support
Collect weekly timesheets from all active staff.
Review timesheets for accuracy and follow up on missing or incorrect entries.
Submit completed timesheets to payroll according to deadlines.
Assist with basic payroll processing, hour verification, and reconciliation.
General Operations
Maintain accurate documentation, trackers, and logs.
Provide exceptional customer service to both healthcare workers and clients.
Support internal teams with administrative and operational tasks as needed.
Requirements
1–3 years of experience in healthcare recruiting, scheduling, or staffing (preferred).
Strong communication and customer service skills.
Ability to multitask in a fast-paced environment.
Highly organized with strong attention to detail.
Comfortable with manual and repetitive scheduling processes.
Experience with timesheets or payroll coordination is a plus.
Proficiency with scheduling platforms and online tools.
Must be reliable, proactive, and responsive.
Preferred Traits
Strong follow-up skills
Positive and professional communication style
Ability to remain calm with shifting priorities
Self-starter who takes ownership of their work
Enjoys interacting with healthcare workers daily
Benefits
Flexible/remote work options (as applicable)