Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

About ABA Squad

At ABA Squad, we believe every child deserves compassionate, effective care—and every team member deserves to feel supported and empowered.

We deliver high-quality behavior therapy services and take pride in our collaborative, mission-driven culture.

We’re hiring a Healthcare Services & Clinician Coordinator who is organized, proactive, and passionate about helping others. In this key role, you’ll coordinate client schedules, support staff onboarding, and help keep daily clinic operations running smoothly.

Key Responsibilities

Client Scheduling & Support

Coordinate schedules with families, including parent orientations and first supervision sessions

Confirm and update biweekly schedules for clients and staff

Enter all confirmed sessions and schedule changes into our scheduling system

Monitor communication channels (Google Voice and Microsoft Teams) and respond to families and staff

Identify therapist coverage for client cancellations to ensure continuity of care

Find opportunities for therapists to sub in when clients cancel

Complete weekly session reconciliation and communicate patterns to clinicians

Maintain updated clinic files

Collaborate with other administrative departments to ensure efficient clinic operations

RBT Onboarding & Certification

Assign 40-hour RBT training modules to new hires

Check daily progress and update the Behavior Therapist (BT) process spreadsheet

Contact new hires every Monday, Wednesday, and Friday to gather updates and provide support

Escalate to HR and leadership if training deadlines may not be met

Notify HR and Clinical Director when training is complete to continue onboarding

Coordinate competency assessments with a BCBA

Submit RBT application to the Behavior Analyst Certification Board

Schedule RBT exam and distribute study materials

Coordinate RBT study groups and announce certification completions to the team

Clinic Operations & Administrative Tasks

Purchase necessary clinic supplies and materials

Maintain inventory and retrieve materials from clinicians as needed

Ensure clinic cameras are functioning properly

Maintain clean and organized therapy areas

Coordinate with vendors for clinic maintenance

Distribute and retrieve clinic keys for onboarding/offboarding

Complete tasks assigned by the CEO or Clinical Director

Qualifications

High school diploma or GED required

Experience in healthcare, scheduling, or administrative support preferred (ABA experience is a plus)

Strong communication and organizational skills

Comfortable using digital tools like Microsoft Teams, spreadsheets, and scheduling software

Self-motivated, adaptable, and team-oriented

Why Join ABA Squad?

Mission-driven team with a supportive, collaborative culture

Structured onboarding and leadership support

Clear paths for professional development and career growth

Opportunity to make a real impact in the lives of children and families

Benefits

Health, Dental, and Vision Insurance

401(k) Retirement Plan

Paid Time Off (PTO) and Paid Holidays

Supportive Work Environment

Career Growth Opportunities

Ready to join a purpose-driven team that values your work? Apply now and start your journey with ABA Squad.