Job Description
PAYROLL SPECIALIST position opening at a growing Healthcare Staffing firm. We are hiring a Payroll Specialist, who holds successful experience in data processes, employee data, system audits, employee communications, timekeeping calculations (multiple state experience preferred), record retention and customer service. Additional HR/administrative functions such as team projects, invoicing, AR support, etc., may also be needed.
We are a fast-growing staffing company looking to expand our team with additional HR/Administrative Professionals.
Job Duties:
- Prepare payroll data by specified deadlines by ensuring all time and attendance data for all employees is collected and accounted for.
- Verify attendance, hours worked, and pay adjustments, and update employee payroll records
- Generate off cycle check requests for processing
- Distribute checks to employees, as needed
- Respond to pay related inquiries promptly
- Manage vacation and sick time requests for payment
- Conduct pre payroll audits prior to posting the payroll for processing
- Coordinate final wage payments in collaboration with HR
- Provide a weekly employee change status report to the administration team
- Send out employee communications related to time and attendance training, reminders, and changes
- Compile employee time, production, and payroll data from time sheets and other records.
- Conduct system data integrity audits to ensure employe payroll data remains current.
- Manage input of bonuses, reimbursements, and payroll adjustments.
- Ensure timecards are approved and processed successfully
- Utilize payroll and time and attendance software, experience with ADP WFN is a plus
- Work closely with the Payroll Manager to ensure successful payroll processing runs
- General understanding of HR rules and labor law regulations is a plus.
- Other duties as needed to support the HR Administration Team
- Experience with the following systems is a PLUS: ADP, QuickBooks, Microsoft Outlook & Elevate
JOB REQUIREMENTS:
•Associate Degree or Bachelor’s degree is preferred.
•Written communications by email, text, etc., must be professional and accurate when describing issues and deadlines.
•Good phone communications are key. Must be able to get on the phone with employees and supervisors to discuss, collect proper documents, and prompt responses to time-sensitive matters.
•Organizational and time management skills ensure that time and attendance are ready for payroll processing before deadlines.
•CRM (Customer Relationship Management) software experience with documenting activity, follow-up, data entry, and mass emails to employees using internal software.
•Self-motivated and driven to succeed and to work efficiently to maximize your success.
•Willing to work hard and do what it takes to be successful.
•HSP is currently working in a hybrid environment until further notice. You will be required to work in the office at a minimum of TWO days per week. Monday- Friday- 8:30am-5:00pm plus overtime as needed.
Company Description
Healthcare Staffing Professionals, Inc. (HSP) is a leading edge Staffing and Recruiting Firm that provides Healthcare professionals to our many clients in the State of CA and Nationwide. Established in 2006 HSP has continued to expand and improve how we serve the needs of our valued clients. We are constantly striving to add energetic, talented, customer service oriented and performance driven members to our team.
www.hsp-inc.com
Healthcare Staffing Professionals, Inc. (HSP) is a leading edge Staffing and Recruiting Firm that provides Healthcare professionals to our many clients in the State of CA and Nationwide. Established in 2006 HSP has continued to expand and improve how we serve the needs of our valued clients. We are constantly striving to add energetic, talented, customer service oriented and performance driven members to our team. \r\n\r\nwww.hsp-inc.com