Job Description

PURPOSE:  Our Company is currently experiencing rapid growth and we are seeking an experienced Office Support member to join our administration team.  The Office Support will be responsible for assisting with greeting guests over the phone and in person, breakroom/boardroom and atrium care, mail sorting and many other items.  This position has the opportunity to grow within the company.

MAJOR DUTIES AND RESPONSIBILITIES:

·        Politely and efficiently greeting guests both over the phone and in person.

·        Breakroom, boardroom and atrium care.  Coffee, Stock fridges, and general housekeeping of these areas.

·        Order office supplies, track office inventory and organize storage area.

·        Office tours for guests. 

·        Scheduling of board rooms for office staff and tenants.

·        Orchestrate office food orders for timely delivery when needed. 

·        Outgoing shipping and mail for office staff and tenants.

·        Working as an effective part of our team environment. 

EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES:

ESSENTIAL (REQUIRED):

·   Professional appearance.

·   Friendly and outgoing personality with the wiliness to assist others. 

·   Experience with managing many different personalities with a positive outcome. 

·   Detail-oriented with ability to be accurate and complete tasks in a timely manner

·   Customer service experience. 

·   Ability to plan, prioritize, and meet time standards.

·   Ability to research inconsistencies and errors then resolve.

·   Experience with the suite of Microsoft Office products.  Word, PowerPoint and Excel.

·   Extensive experience using Microsoft Office products especially Word, PowerPoint, Excel & Access.

·   Clearly communicating verbally in person, by phone and in writing.

Company Description

Insurance marketing organization, specializing in designing and distributing senior insurance products on a national basis.