Integrated Program Management System (IPMS) Coordinator
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
FUNCTION
The Integrated Program Management System (IPMS) Coordinator provides leadership to the program and business process development core to establishing Heifer’s Integrated Program Management System (IPMS) for use at field, country, and headquarters levels. The Coordinator is the IPMS process owner and therefore will ensure that all processes are documented, or developed where a process is either not already in place or needs review, integrated into standard policies and procedures, supported by clear templates, guidelines, and technology, as well as maintained as needs evolve for the Organization.
As the IPMS Business Process Owner, the Coordinator will ensure clearly defined and documented processes and procedures for three streams including 1) Monitoring, Evaluation, and Learning (MEL), 2) Management Functions (MF), and 3) Collaborating, Learning and Adapting (CLA). The Coordinator will work across organizational departments within headquarters, country national and field levels including with HQ-based Enterprise Systems to ensure that the core activities of each stream are included in the system. This role requires a high degree of networking among teams and between country programs and headquarters to ensure proper system integration throughout the phases of building, roll out, implementation, and maintenance.
ESSENTIAL CHARACTER TRAITS
This position must be a networker, a person who thrives on talking and listening to others and without a doubt likes to write and document the outcomes. This person must value using creative feedback mechanisms to ensure that the documentation captures the true meaning and need that was communicated. This person must be persistent, patient, detail-oriented, and a leader in finding solutions that meet both field and headquarters needs all at the same time.
RESPONSIBILITIES AND DELIVERABLES
LEAD AND PROJECT MANAGE THE DEVELOPMENT AND USE OF THE IPMS AS THE PROCESS OWNER; FACILITATING THE DEVELOPMENT AND DOCUMENTATION OF THE BUSINESS PROCESSES IN CLOSE COORDINATION AND IN DIRECT PARTNERSHIP WITH THE ENTERPRISE SYSTEMS TEAM, AT FIELD, COUNTRY, AND HQ LEVELS (60%)
MAINTAIN IPMS AS SYSTEM EVOLVES WITH ORGANIZATIONAL NEEDS (20%)
TRAIN FIELD AND HQ TEAMS IN USING THE IPMS FOR OPTIMUM RESULTS. (15%)
OTHER JOB-RELATED DUTIES AS ASSIGNED (5%)
Required Skills Required Experience
MINIMUM REQUIREMENTS
PREFERRED REQUIREMENTS
MOST CRITICAL PROFICIENCIES
ESSENTIAL JOB FUNCTIONS AND PHYSICAL DEMANDS
QUALIFICATIONS AND EXPERIENCE:
PHYSICAL REQUIREMENTS/HAZARDS
+----------------+----------------+----------------+----------------+----------------+ | | | | | | | | | | | | | Frequency | None | Some | Freq. | Very | | | | | | | | | | | | Freq. | +----------------+----------------+----------------+----------------+----------------+ | | | | | | | | | | | | | Lifting > 50 | | | X | | | lbs. | | | | | +----------------+----------------+----------------+----------------+----------------+ | | | | | | | | | | | | | Lifting > 20 | | | | X | | lbs. | | | | | +----------------+----------------+----------------+----------------+----------------+ | | | | | | | | | | | | | Pushing > 50 | | | | X | | lbs. | | | | | +----------------+----------------+----------------+----------------+----------------+ | | | | | | | | | | | | | Pulling > 50 | | X | | | | lbs. | | | | | +----------------+----------------+----------------+----------------+----------------+ | | | | | | | | | | | | | Stooping, | | | X | | | Kneeling | | | | | +----------------+----------------+----------------+----------------+----------------+ | | | | | | | | | | | | | Crawl | | X | | | +----------------+----------------+----------------+----------------+----------------+ | | | X | | | | | | | | | | Climb | | | | | +----------------+----------------+----------------+----------------+----------------+ | | | | | | | | | | | | | Balance | | X | | | +----------------+----------------+----------------+----------------+----------------+
Some = 1 - 4 times/day or 10% Freq. = 20 - 40 times/day or 33%
Very Freq. = 100 times/day or 56%
WORKING CONDITIONS:
( x ) INSIDE [Specify major HAZARDS:
working conditions] (x) Exposure to toxic/chemical/detergents
( ) OUTSIDE [Specify major (x) Exposure to extreme conditions: hot/cold
working conditions] (x) Exposure to dust/fumes/helicopter drafts
(x) Exposure to moving mechanical parts
PHYSICAL REQUIREMENTS: (x) Exposure to potential electrical shock
( ) Exposure to X-ray/electromagnetic energy
( x ) Manual Dexterity (eye-hand coordination) (x) Exposure to high pitched noises
(x) Perform shift work (x) Exposure to communicable diseases
( ) Maneuver weight of patients (x) Exposure to pathogen exposure
(x) Hear alarm/phone/tape recorder/equipment (x) Exposure to risk exposure
( ) Walk 6 hours per day ( ) Use of latex gloves
(x) Reach above shoulder
(x) Repetitive arm/hand movements MENTAL/EMOTIONAL REQUIREMENTS:
(x) Finger dexterity ( x ) Manage stress appropriately
(x) On Call Work ( x ) Handle multiple priorities
(x) Color vision ( x ) Works alone
(x) Acuity - Near ( x ) Manage anger/fear/hostility/violence
(x) Acuity - Far ( x ) Work in areas that are confined and/or
(x) Depth perception crowded
WORK POSITIONS (% OF TIME SPENT):
Sitting: 50% Standing: 20% Walking: 30_%