Job Description

Since 1893, Helen Keller Services (HKS) has been committed to improving the lives of individuals who are blind, visually impaired or have combined hearing and vision loss. HKS serves the New York City/Long Island area from its new headquarters in dynamic downtown Brooklyn and the Helen Keller National Center for Deaf-Blind Youth and Adults of Sands Point, New York, which has a network of regional offices that extends HKS’ reach across the United States.

We currently have an exciting career opportunity available to join the HKS team as a Human Resource Representative.  The HR Representative is responsible for the execution of HKS’ mission, goals and objectives through the administration of the HR function for Helen Keller Services. The HR Representative carries out responsibilities in the following functional areas: Recruitment, Pension Plan Administration, Human Resource Information Systems (HRIS) Reporting, Training, Legal Compliance, and in conjunction with the HR Team, development and execution of HR training programs, policies and procedures and other organization wide activities.    Must demonstrate a sincere commitment to HKS’s Mission and Values and conduct him/herself at a high professional level at all times and project a positive image of HKS internally and externally.

 ESSENTIAL DUTIES AND RESPONSIBILITIES

RECRUITMENT: 

• Create and post job vacancies internally [email & HKS website] and externally.  Identify sourcing options. 
• Write job postings for internal and external use
• Review all resumes received in response to postings.  Forward appropriate resumes to hiring manager. 
• As agreed to with hiring manager:  appointment setting, initial screen and/or interview of candidates.
• Review and input resume information into the ADP applicant tracking system and generate appropriate correspondence and applicant flow logs accordingly;
• Generate Conditional Offer Letters and follow through on hiring and on-boarding process.
• Assist with new hire orientation meetings and presentations.

PENSION PLAN ADMINISTRATION:

• Responds to inquiries from current and retired employees regarding benefits. 
• Acts as a liaison between HKSB and pension actuaries and payment administrators. 
• Assures timely processing of pension requests, including paperwork completion, calculations and payment processing. 
• Audits recurring payments on a regular basis. 
• Assists with pension audits as needed.

NEW HIRES:

• Assists with the New Employee Onboarding program whereby agency policies and procedures are explained to new employees to ensure compliance.
• Responsible for assurance of complete and accurate required new hire paperwork; entering employee data into the HRIS database and assures employee is placed on payroll in a timely fashion; establishes and completes employee personnel file.

TRAINING:

• In conjunction with HR staff, develops, presents and/or coordinates various training sessions as requested by the Chief Human Resources Officer including annual safety training, compliance training, management and employee trainings. 
• Creates and maintains an annual training calendar. 
• Maintains training records and evaluations.

ADMINISTRATIVE:

• Maintains personnel files in compliance with applicable legal requirements.
• Coordinates all pre-employment screening checks. 
• Assists CHRO with revising, editing and proofreading company policies & procedures.
• Keeps employee records up-to-date by processing employee status changes in timely fashion.
• Processes Wage Assignment Slips and ensures accuracy in completion.
• Completed employment verifications.

TECHNOLOGY:

• Enters and maintains accurate and up-to-date records in the HRIS database; benefits database; and other databases and records systems supporting the HR function. Has strong knowledge and understanding of the HRIS database.

OTHER TASKS:

• Participate as required in project planning, departmental goal setting, and HR communication initiatives.
• Other related duties as needed.

TRAVEL:

This position will require the following travel on an as needed basis: various HKS sites on Long Island as needed (Hempstead Sands Point, or Islandia); travel to job/recruitment fairs at colleges located in Brooklyn, NYC and/or Long Island. 

EDUCATION AND/OR EXPERIENCE 

Bachelor’s Degree in related field from an accredited college or university is required. Minimum of 2-3 years of general HR experience required.

SHRM-CP or SHRM-SCP Certification strongly preferred