********We are a small but well-established architectural firm specializing in corporate and commercial projects. We are seeking a professional and experienced Receptionist/Office Administrative Assistant to provide part-time assistance and support Monday-Friday from 9:00am - 2:00 pm.

REQUIREMENTS:

• Minimum of 2 years' of reception/PA/office management experience
• Fully computer literate (Word, Excel, Outlook, Bluebeam)
• Highly organized and attention to detail
• Well-presented, professional and well-spoken
• Proficient in English
• Honest and reliable
• Strong organizational skills and time management
• Positive attitude and willing to learn
• Ability to multitask and work under pressure
• Strong communication skills and excellent telephone etiquette
• Clear ITC and Criminal Records

RESPONSIBILITIES

Front Desk - answering/screening phone calls; directing calls, taking messages and in charge of the Phone System; welcoming visitors, suppliers, clients and vendors.

Office Support – shipments; scheduling meetings/Lunch & Learns; Office Food Orders; Setting up Conference Calls; In-charge of References/Files/Library; General filing; Purchasing and managing supplies and Maintenance of office; Renew Subscriptions, licenses and memberships; Assist finance department on a day-to-day basis; General Office Correspondence and Data entry; Assist with Archiving

Project Admin. Support - Type project related Meeting Minutes/Agenda etc.; Scanning/Filing current project info; Drawing Scans; Place printing orders