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Accounts Payable Manager

Hellas Construction

Accounts Payable Manager

Austin, TX
Full Time
Paid
  • Responsibilities

    Job Description

    Headquartered in Austin, TX, Hellas Construction, Inc. is the largest specialty sports construction Company in the United States. While specializing in the general construction of sports facilities and synthetic surfaces, Hellas also champions innovative artificial turf manufacturing, base construction, field, track and tennis planning, installation and maintenance. The only fully integrated sports construction company, and controls all business operations to take its products straight to the end-user including marketing, sales, quality control, project management, maintenance and warranty.

    We are currently looking for an experienced ACCOUNTS PAYABLE MANAGER to join our Team. Ideal degreed candidates would have experience managing a team of 4-6 clerks, 5,000 inputted invoices and over 1,200 vendors in a corporate setting. Experience in a robust platform, outside of Quckbook to handle the volume.

    DUTIES AND RESPONSIBILITIES

    DAILY

    • Manages payments, including timing of payables. For incoming check requests, invoices, and wire transactions, oversees input of AP entries to ComputerEase, including scanning and attaching any back up documentation, manages timely payment of check requests and reviews and approves all payments have been issued against approved invoices only.
    • Assists Accounting personnel with general processes, statement reconciliation for all vendors, direct communication with vendor, and resolve any questions or issues concerning invoices, statements, approvals.
    • Manages Hellas Fast Pay card payment program, builds vendor relationships and negotiates improved terms.
    • Communicates with Controller regarding daily cash management.
    • Manage incoming emails, ensuring each AP clerk addresses their emails every day.
    • Confirms online bank entries have been posted to GL, daily.
    • Manages subcontractor pay applications with AP Subcontractor Clerk. Ensures all subcontractor document requirements including lien waivers, insurance and approved invoices are valid before payment is issued, based on funding.
    • Manages and inputs when necessary all overhead, utility, management invoices, including satellite office invoices, legal, HR, miscellaneous.
    • Reviews all entries by AP team for accuracy and confirms the correct documentation is attached to all invoices and vendor accounts.
    • Records all credit card payments and reconciles the card accounts weekly.
    • Handles incoming calls: AP subcontractor calls concerning payment status, COIs, and new vendor management.
    • Assists PMs with invoice issues.
    • Processes Positive Pay upload of checks processed each day, generates check register in ComputerEase, and emails to Controller and/or CFO.
    • Updates AP and General Ledger at end of day, and as needed, emails to Controller or CFO.
    • Emails check registers.

    WEEKLY

    • Prepares and manages weekly check run for subcontractors, utilities, vendors/suppliers, and contract labor (as needed). Oversees check matching process, obtain signatures for checks, verify signatures, communicate payment to vendor upon approval of release of payment. Ensures checks are distributed by various means (regular mail, Fed Ex, fax or email) as appropriate.
    • Processes bi-weekly check run for Hellas’ three (3) manufacturing companies: Fibers, Polymers, and Textiles (collectively, “Manufacturing”). Reviews Manufacturing vendors’ incoming requests for payment. Communicates with Manufacturing Controller as needed.
    • Processes contract labor checks for Turf Department, obtain signatures, and deliver to Turf Department for distribution. other random contract labor would be classified as weekly temp labor and typically for short periods of time.
    • Prints checks for child support payments and other garnishment checks received from Payroll.

    MONTHLY

    • Oversee process of recurring monthly check run: verify spreadsheet and recurring entries in ComputerEase, verify the payable has been posted accurately, scan and attach invoices available, print and prepare checks for signature and distribution.
    • Responsible for clearing GL accounts monthly (suspense, AMEX vendor, credit cards). Reconciliation of General Ledger suspense account - research misc refunds, make Accounts Payable entry to move refunds to appropriate job cost or General Ledger code, post General Ledger for confirmation of entries cleared.
    • Manages monthly AMEX vendor payments and works with Accounting Manager to ensure the card reconciliations are clean and transparent.
    • Conduct bi-weekly meeting with AP team for issues, process updates, and general feedback.
    • Assist with any requests from AP team during month end close processes.

    OTHER DUTIES AND RESPONSIBILITIES AS ASSIGNED.

    EDUCATION AND EXPERIENCE

    • Bachelor degree required in Accounting or similar discipline.
    • 5+ years’ experience in AR and AP bookkeeping, accounting, or auditing.

    SKILLS

    • Proven ability to lead and direct the work of a team.
    • Strong mathematical skills necessary.
    • Possess excellent organizational, communication, and analytical skills with the ability to prioritize and handle multiple tasks simultaneously in a fast paced environment.
    • Exceptional bookkeeping and record-keeping abilities.
    • Strong communication skills for dealing with management, co-workers, and external clients.
    • Good organization skills for monitoring and working with a number of financial documents at the same time.
    • Critical thinking skills for solving problems and performing research.
    • Proven exceptional attention to detail when working with financial documents.
    • Ability to exercise discretion when handling confidential documents.
    • Proficient in operating a PC (desktop and/or laptop), which may include the following peripherals: webcam, mouse, keyboard, printer, scanner, monitor(s), and external drive.
    • Proficient in Microsoft Office Suite (e.g., Outlook, Word, Excel, PowerPoint). Ability to learn other functional software, which may include ComputerEase, mjobtime, ProCore.
    • Must be able to complete all other tasks issued by Executive Team

    ABOUT HELLAS CONSTRUCTION:

    To learn more about our quality artificial surfaces for field sports, track, tennis and basketball, visit us online at: http://www.hellasconstruction.com

     

    Salary will be based on skills and experience.

    Company Description

    Headquartered in Austin, TX, Hellas Construction, Inc. is one of the largest sports construction contractors in the United States. While specializing in the general construction of sports facilities and synthetic surfaces, Hellas also champions innovative artificial turf manufacturing, base construction, field, track and tennis planning, installation and maintenance. The only fully integrated sports construction company and controls all business operations to take its products straight to the end-user including marketing, sales, quality control, project management, maintenance and warranty. To learn more about our quality artificial surfaces for field sports, track, and tennis visit us online at: http://www.hellasconstruction.com