Job Description

HICKEY SMITH DODD LLP, IS LOOKING FOR A TEMP TO PERM LEGAL ASSISTANT/ CASE ASSISTANT, LOCATED IN THE TRI-STATE AREA TO JOIN OUR TEAM.

POSITION PURPOSE: Provides administrative support to attorneys. Legal Assistants/ Case Assistants e-file documents with Courts within a specific time period and serve the legal documents on the appropriate parties. May work directly with clients in a non-advising capacity, such as answering questions, scheduling appointments and making sure all court requirements are met. Legal Assistants/ Case Assistants represent the Firm by providing outstanding customer service and accurate follow-through actions for all inquiries and referrals.

ROLES & RESPONSIBILITIES:

· Notarize Affidavit of Services

· Files and serve pleadings, motions, discovery and settlement documents

· Researches Court rules, compiles, reviews, reconciles, and/or maintains a variety of information and records related to case files, clients and other contacts

· Input information into case management software

· Organize materials for team member review

· Draft, review and transmit correspondences for attorneys

· Must have strong communication skills, both oral and written

· Assist attorneys with hearing, trial, arbitration, administrative hearing preparation etc. by organizing, assembling and marking key documents

· Receives and processes information requests, registrations, forms, orders, notices, and/or other related information and correspondence

· Sorts, files, and maintains materials and filing systems (paper, computer or imaging), retrieves file materials, and keeps a record of file movement

· Performs a variety of routine clerical activities and other duties as assigned.

QUALIFICATIONS/EXPERIENCE:

• VALID NEW YORK STATE NOTARY PUBLIC LICENSE REQUIRED
• Associate’s degree in a related field (such as legal assisting, law enforcement, or human services) or bachelor’s degree
• MINIMUM OF 2 YEARS OF RELATED EXPERIENCE
• EXPERIENCE IN INSURANCE DEFENSE LITIGATION A PLUS
• PRIOR EXPERIENCE E-FILING AND MANUALLY E-FILING IN NEW YORK REQUIRED. Similar experience in NJ, PA, CT,CA, IL, FL, and/or WI Courts and PACER a plus
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with clients, co-workers, and representatives of other agencies
• Good decision-making skills and the ability to function well under stress while working in a fast-paced environment in order to meet deadlines and deal with pressure situations
• General knowledge of applicable subject areas, including court rules and procedures, and the ability to learn relevant terminology, policies, and processes
• Must be a highly motivated self-starter with excellent research and analytical skills and be proficient in all Microsoft Office products (including Outlook, Word, Excel, and PowerPoint) and in using web-based applications
• Prior Case Management Software experience a plus
• Tech savvy candidate
• Ability to handle multiple tasks concurrently and deal with interruptions
• Strong attention to detail
• Ability to consistently demonstrate sound ethics, good judgment and maintain the confidentiality of information

Job Type: Temporary- Full-time

Job Types: Full-time, Temporary

COVID-19 considerations: Due to the pandemic our Legal Assistants are working on a rotating schedule, we have masks, disinfectant wipes and spray, and comply with the CDC requirements. Our office is sanitized twice a day and we also have air purifiers throughout the office.