The Scott Varley Real Estate Team (located in Saratoga Springs) is seeking a High-Level Executive Assistant to lead our internal operations, optimize systems, and drive scalable growth. This isn’t just an admin job. This is a leadership role for a systems-obsessed doer who thrives behind the scenes, making magic happen. Compensation: • Base salary: $60,000–$75,000, based on experience • Bonus opportunities based on performance • Paid Time Off • Leadership growth and career development opportunities Responsibilities: Operations & Systems Leadership • Own and streamline all backend operations so the sales team can stay focused on production • Design, implement, and manage internal systems, including CRM, transaction coordination, listing management, client communication, and database management • Build, refine, and document scalable, repeatable processes across departments to drive consistency and efficiency • Oversee contract-to-close operations and listing workflows, ensuring consistent quality and timely execution • Optimize CRM workflows and transaction management processes to enhance productivity and client experience • Create, improve, and maintain comprehensive SOPs and internal operations manuals that evolve with the business and support consistent system usage • Lead cross-functional initiatives and coordinate across departments to support team-wide goals, including expansion • Collaborate with leadership on business planning, performance tracking, and operational accountability systems Client Experience & Reputation Building • Create and manage systems that drive client testimonials, referrals, and online reviews • Ensure client experience touches are timely, personal, and aligned with our brand standards • Partner with marketing to ensure operational follow-through on brand promises and post-close engagement Expansion & Growth Enablement • Build systems and infrastructure that support team growth and increased production volume • Collaborate with leadership to identify operational gaps and design solutions that enable scalable, sustainable growth • Anticipate future operational needs as the team grows, ensuring smooth onboarding, communication, and system adoption • Strengthen internal processes to support increased transaction volume without sacrificing quality or service Qualifications: • 3–5+ years of administrative experience (real estate preferred) • Bachelor’s degree preferred • Proven leadership skills • Strong communication, organizational, and project management skills • A passion for systems, structure, and empowering others to succeed • Calm under pressure, driven by results, and laser-focused on doing things the right way Compensation: $60,000 – $75,000 yearly

• Operations & Systems Leadership • Own and streamline all backend operations so the sales team can stay focused on production • Design, implement, and manage internal systems, including CRM, transaction coordination, listing management, client communication, and database management • Build, refine, and document scalable, repeatable processes across departments to drive consistency and efficiency • Oversee contract-to-close operations and listing workflows, ensuring consistent quality and timely execution • Optimize CRM workflows and transaction management processes to enhance productivity and client experience • Create, improve, and maintain comprehensive SOPs and internal operations manuals that evolve with the business and support consistent system usage • Lead cross-functional initiatives and coordinate across departments to support team-wide goals, including expansion • Collaborate with leadership on business planning, performance tracking, and operational accountability systemsClient Experience & Reputation Building • Create and manage systems that drive client testimonials, referrals, and online reviews • Ensure client experience touches are timely, personal, and aligned with our brand standards • Partner with marketing to ensure operational follow-through on brand promises and post-close engagementExpansion & Growth Enablement • Build systems and infrastructure that support team growth and increased production volume • Collaborate with leadership to identify operational gaps and design solutions that enable scalable, sustainable growth • Anticipate future operational needs as the team grows, ensuring smooth onboarding, communication, and system adoption • Strengthen internal processes to support increased transaction volume without sacrificing quality or service