Office Manager - Bilingual (English/Spanish) IMMEDIATE OPENING
BVP is an intentionally diverse network of tuition-free public charter schools. As a founding member of the National Coalition of Diverse Charter Schools, BVP offers a high-quality school choice to the families of Central Falls, Cumberland, Lincoln, and Pawtucket.
The mission of Blackstone Valley Prep is to prepare every scholar to achieve their goals for college and the world beyond. BVP’s scholars will graduate empowered as learners, individuals, and community members to access opportunities and break down barriers.
Apart from academics, we believe that preparing scholars for the world beyond also means experiencing the diversity of the world we live in today. Our network is designed to be diverse, accepting students from the four communities that share a region but differ substantially in their socio-economic, racial, and ethnic demographics. We seek to create a staff with a similarly diverse set of backgrounds and experiences that reflect that of our students, families, and communities. Blackstone Valley Prep (BVP) Mayoral Academy is now hiring dedicated team members who are willing to do whatever it takes to put all scholars on a path to college. Successful candidates should understand and advocate for the importance of equity in classrooms, curriculums, and throughout school systems.
Learn more about why BVP is different.
Expectations of a BVP Team Member include (but are not limited to):
Acts on the belief that 100% of scholars can be successful in college and the world beyond
Embraces the diversity of the BVP community by fostering an environment of respect and inclusion while actively working to build an equitable school community
Cultivates the social and personal skills that will serve scholars’ in a complex world.
Engages meaningfully in school and network professional growth opportunities and enhances professional growth by giving and seeking assistance from other team members
Acts ethically and with integrity while following all school, network, and state policies
Engages families as partners in scholar success while recognizing and respecting differences in family backgrounds, structures, and cultures
Attends mandatory professional development and family meet and greets
Opportunities and Benefits for a BVP Team Member include (but are not limited to):
Competitive salary range commensurate with experience and comprehensive medical and dental plan*
Internal hiring to capitalize on strengths and interests
Collaborative, team-driven culture
Instructional coaching
Referral bonuses
Ongoing opportunities for professional development and tuition reimbursement for all employees
All staff members receive a minimum of 7 personal days per year
401(k) retirement plan that is 100% vested immediately with an employer match of 5%
Generous parental leave benefits (paid time off, extended leave available, etc.)
Flexible spending accounts for health and dependent care (matched)
Longevity Bonuses
Impact Factors (additional compensation for shared experiences and education/certification beyond what is required)
School-aged children of BVP employees receive preference in enrollment (restrictions apply)
Paid summer opportunities
*BVP has a policy not to negotiate on salaries. Allowing for negotiations undermines the economic equity we strive for as an organization. We endeavor to pay people well and appreciate our employees. Our transparent salary scale is based on the experience, competencies, and responsibilities required to thrive in this role.
Specific Responsibilities of the Office Manager include (but are not limited to):
Provide administrative and operational support
Maintain the lobby and Main Office
Maintain school supplies and storage
Support finance and bookkeeping functions
Support key operational systems
Collect and enter student and teacher data for state reporting and payroll
Serve as a productive member of the BVP community
Qualifications
2-3 years of office experience, preferably in an education agency
College degree strongly preferred
Excellent communication skills, both verbal and written, in English and Spanish
Excellent computer skills in programs including Microsoft Office, Word, Excel, and PowerPoint
Maturity and ability to work independently
Strong interpersonal skills with scholars, parents, colleagues, and community members
Ability to manage multiple tasks and meet tight deadlines
Associates preferred
Experience as an administrative assistant
Background in data analytics, office management
Bilingual Spanish required
Compensation Range:
To Apply:
Please submit your resume, professional references’ contact information, and a cover letter highlighting your alignment with our mission online. If your position requires certification or licensure please be sure to upload it. Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our team. If you are selected to advance in the hiring process, you will be contacted by a BVP team member.
Blackstone Valley Prep Mayoral Academy does not discriminate on the basis of race, color, national origin, creed, sex, ethnicity, sexual orientation, gender identity, disability, age, or ancestry.
Required Skills
Required Experience
Bachelor’s degree and three to five years of experience in school counseling, education environment or public service role or any equivalent combination of experience, training, and/or certification(s).
Demonstrates excellent public speaking skills with targeted market audience.
Ability to engage, educate and encourage students/parents/guardians to consider higher education in a student’s future.
Working knowledge of higher education processes (admissions, financial aid, etc.)
Solid interpersonal skills with the ability to quickly build rapport with diverse audiences.
Experience presenting ideas (written and oral) and new complex concepts to individuals for the first time; to which the subject matter is foreign and complicated.
Intermediate knowledge of Microsoft Office and ability to quickly learn new financial aid software.
Flexibility to perform work activities on evenings and weekends.
Demonstrated ability to relate well and build rapport with a diverse audience from a variety different socioeconomic backgrounds, political environments, and educational institutions.
Preferred Qualifications: Working knowledge of regional issues (employment needs, economic environment, educational opportunities, barriers to higher education, etc.); Direct experience with financial aid administration.
Essential Duties and Responsibilities
Ability to work flexible hours on weekends and evenings.
Travel up to 80% is required.
Valid driver’s license and a good driving record.
Work independently and with very limited supervision.
Must obtain and maintain (five-year renewal cycle) the following clearances: 1) Report of criminal history from the Pennsylvania State Police (PSP), 2) Child Abuse History Clearance from the Department of Services; and 3) fingerprint based criminal history submitted through the Pennsylvania State Police.
Must be able to use a personal computer.
Additional Knowledge, Skills, and Abilities
Ability to develop and promote effective working relationships and communicate effectively with a variety of organizations with diverse needs through different avenues.
Attentive listening skills to build rapport with audience and convey a relevant message that is understood.
Ability to present financial aid material in a variety of settings, understood by a wide range of audiences.
Ability to prioritize assignments and work independently, with limited supervision.
Ability to represent PHEAA as needed to media outlets regarding financial aid related topics and PHEAA’s products and services.
PHEAA’s environment welcomes and supports our employees, customers, and stakeholders; we seek out and value differing perspectives and contributions.