As the Administrative Coordinator, you serve an integral role supporting all of the management team. If you are fluent in English and Spanish and would like to be a part of a company that is helping farmers maximize crop yields without risks to human, animal and environmental health this opportunity could be your perfect fit.

Administrative Coordinator – Job Duties

You will support a variety of tasks from managing order and inventory processes.

You will be the primary contact for answering calls and responding to customer inquries via phone and email. In addition, you will perform a variety of tasks including assisting with sales support, customer product orders, logistics, and other administrative duties to support company operations, as needed.

• Monthly inventory control and inform the GM of the same. Consult with him if it is necessary to request a product order from the production department. In this case, elaboration in the ERP of a purchase order.
• Manage product imports into the country, in coordination with the logistics manager at the head office. This includes dealing with the customs agency and the warehouses for product reception.

• Input product orders , establish and coordinate logistics around product delivery to growers, farmers and distributors including shipment and delivery status. Includes making sales orders, deliveries and invoicing in ERP according to processes.
• Provide support to the national sales team regarding travel needs for customers and trade shows including logistics and supplies.
• Serve as the primary liaison for third-party company vehicle fleet, including ensuring registrations and insurance are updated and records are documented, organized and up-to-date.
• Invoicing, collections and full-cycle accounts receivables duties using ERP.
• Gather all monthly expenses, obtain approval as needed and issue payment.
• Using an expense control tool, review that each expense on each report issued complies with company policy and legal. Approve if correct or reject if the user has to make changes.
• Assist General Manager with other administrative duties, as required.
  

A successful candidate in this role is bilingual, works independently and is trustworthy and reliable. Additionally, a keen attention to detail is very important as well as independent good judgement.

Administrative Coordinator – Required Skills & Experience

• Fluent in English and Spanish, both written and verbal.
• Prior experience as an administrative assistant, office manager, accounting assistant or coordinator.
• Proficient with MS Office suite including MS Excel, Word, Outlook, Teams and PowerPoint.
• Problem solving and critical thinking skills and a “can do” attitude to find solutions.
  

Administrative Coordinator – Desired, Not Required

• Prior experience working in a logistics or scheduling role
• Bookkeeping skills including basic accounts payable and accounts receivable duties / prior experience working in the QuickBooks accounting system
• Experience taking, tracking and managing orders and/or inventory
  

This role is located in office in Oxnard, CA. Hybrid work schedule may be permitted after initial training period.

Compensation DOE. You will be provided with a laptop computer, technology stipend, medical, dental and vision insurance coverage options, and an annual 401k retirement contribution.