Job Description

The Human Resources Associate is the backbone of the Talent team.  In this role you will be the first line of contact for employees.  The HR Associate is responsible for all facets of the onboarding process for new hires, general day to day to questions from employees and managers, maintaining data and systems, and supporting all other Talent programs and policies.  The HR Associate should have flawless attention to detail, be highly organized, able to juggle a number of items at once and prioritize and have the maturity to handle confidential and sensitive information with poise.

We support employees who work in a fast-paced, high-intensity environment. The HR Associate should have sound attention to detail, be highly organized, able to juggle a number of items at once, and have the wisdom to handle confidential information with poise.  

SPECIFIC RESPONSIBILITIES 

• Serve as main resource for general employee questions and concerns regarding Company benefits, policies, and procedures 
• Primary escalation point of payroll and benefits issues from or to centralized support function from employees 
• Responsible for new hire set up and onboarding, including new hire orientation and liaising with Finance, IT, and Facilities to ensure effective onboarding for all new team members nationally
• Administrator for employee systems, granting and terminating access and updating information 
• Prepare payroll paperwork twice per month according to payroll deadlines for new hires, compensation changes, terminations, etc.
• Responsible for pulling data and creating ad hoc reports from a variety of systems 
• Conducts regular audits for data integrity and accuracy, and identifies and resolves issues as necessary 
• Coordination of logistics and communications of HR programs, information sessions as necessary 
• Take on projects as necessary relating to achievement of Talent and business objectives

Qualifications

• ATTENTION TO DETAIL - Accountable for accurate execution of projects and tasks
• COLLABORATION - Builds partnerships and works collaboratively with others to meet shared objectives; relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; uses diplomacy and tact; can diffuse even high-tension situations comfortably; knows personal strengths, weaknesses, opportunities, and limits
• COMMUNICATION – We move fast around here.  Only through constant, open communications do we make sure we stay aligned.  
• COMPOSURE – In a fast-paced environment, it can be hard to discern the truly critical tasks.  The ideal person can assess an ask and move forward deliberately, without letting the work run them!
• INNOVATION – Be willing to explore new ways of looking at things rather than staying within comfort zone.  We love new and better ways of doing things; move beyond traditional ways of doing things; push past the status quo

ADDITIONAL SKILLS

• 1-3 years in a Human Resources role or role with transferrable skills 
• Strong command of Excel preferred
• Excellent written/oral communication, interpersonal, and organizational skills 
• Knowledge of HRIS systems a plus
• Knowledge of payroll and benefit practices a plus

Additional Information

All your information will be kept confidential according to EEO guidelines.

This role is non-exempt | Publicis Media is an Equal Opportunity Employer.