OFFICE/ADMINISTRATIVE COORDINATOR 

With a people-driven culture rooted in a shared passion for innovation, Holonis is growing! Imagine if the social media and e-commerce platforms you frequent on a daily basis had a baby - check us out: https://www.holonis.com/feeds.

We are looking for an Office/Administrative Coordinator. This individual must be extremely motivated, resourceful, mature, confident, personable, and hardworking. The Office/Administrative Coordinator must be able to perform with a team as well as independently and is able to take on multiple roles and responsibilities to assist in many departments.

What you'll do (but not limited to):

Office and Front Desk Management: 

• Manage the front desk operational function and be point-of-contact for clients and visitors 
• Answer general telephone calls and routes to appropriate parties, and manages general office communications
• Coordinate client meetings and internal meetings (greeting, ordering lunch, etc.)
• Purchase office supplies maintain office and office equipment
• Manage mail, photocopy, fax, filing, and office inventory
• Manage and perform general office upkeep; orders and maintain an office and kitchen supplies
• Maintain a reliable, secure and compliant site, including office organization, functionality, appearance, cleanliness and security

Administration:

• Manage the building facilities relationship (building security (in conjunction with IT/Facilities), maintenance/repair)
• Managing Company's intranet
• Handle financial transactions for supply purchases, amenities, office events, and floral arrangements/gifts
• Manage calendars, travel arrangements, and other logistic needs for the Executive team 
• Coordinate projects, meetings and company events
• Partner with HR in managing the Company's calendar and staff's time off request/balance reports and general administrative tasks 
• Partner with the Talent Acquisition team in recruitment activities such as job descriptions/ postings, interview scheduling, on- and off-boarding activities, data entry, and other administrative needs
• Coordinate and assist with marketing and customer support activities (which may include user monitoring, content creation, and marketing administrative support)
• Handle confidential documents and records
• Communicate effectively and appropriately with all employees and vendors
• Participate as needed on special projects

Requirements:

• Minimum 2 years of working experience in a professional services firm
• Approachable, with a naturally positive attitude and friendly style
• Well-developed organizational and time management skills
• Work independently with minimal supervision
• Problem solver, innovator, and competent decision-maker
• Ability to prioritize and multi-task calmly in a fast-paced environment
• An active participant in creating and promoting a positive work culture
• Excellent communication, both written and verbal, all of which must be accurate, efficient, welcoming, and professional
• Proficient in MS Office and Google Suites

Sound like an opportunity you'd  sink your teeth into? We'd love to meet you!