Benefits:

401(k)

Paid time off

401(k) matching

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Office Coordinator to provide administrative and operational support to the agency and serves as a primary point of communication between agency administration, clients, caregivers, family members, case managers, health departments, and other community or healthcare partners.

This position is responsible for monitoring client and caregiver records, assisting with scheduling and required health-related visits, tracking missing documentation, monitoring agency communications, reviewing caregiver timekeeping discrepancies, and completing administrative tasks assigned by agency leadership.

The Office Coordinator helps ensure that client services, caregiver documentation, communication, and administrative records remain organized, current, and compliant with agency policies and applicable requirements.

This is a part-time position for 30 hours per week.

Responsibilities

Develop, update, and maintain relevant office procedures

Create and maintain an organized filing system

Greet and assist clients as they arrive

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Perform basic bookkeeping activities

Contribute to company reports

Address and resolve staff/client concerns with a professional attitude

monitor client charts and track when health visits or other required services are due

review caregiver files for missing or expired documents; follow up on missing documentation

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Office Coordinator or in a similar position

Understanding of basic bookkeeping principles

Familiarity with standard office equipment such as printers and fax machines

computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects