Job Description

At Sofitel Philadelphia at Rittenhouse Square, elegance meets excellence!
We are seeking a detail-oriented and analytical professional to join our team as Hotel Receiver / F &B Administrator
This hybrid role bridges Accounting & Finance and F&B Operations — overseeing all receiving operations, managing inventories, verifying quality and quantity of deliveries, and provide accurate reporting. Your work directly supports our Culinary, F&B, and Finance teams in delivering the elevated experiences that define Sofitel.

What You Will Be Doing:

RECEIVING:

• Supervise and execute all receiving operations for food, beverage, and general supplies.
• Safely operate equipment including pallet jacks, when necessary, to move or organize deliveries.
• Ensure accuracy of deliveries against purchase orders
• Maintain all receiving documentation / invoices and perform daily entries in procurement systems (Birchstreet).
• Coordinate all incoming and outgoing shipments, including client packages and group materials, collaborating closely with Sales, Events, Group Contacts, and Concierge to ensure seamless handling.
• Oversee the organization, cleanliness, and upkeep of the receiving and storage areas in compliance with HACCP, safety, and brand standards.

RECONCILING:

• Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.

• Assist all departments to build accurate order guides in Birchstreet procurement system

• Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.

• Support the month-end close, including inventory valuation, consumption reporting, and invoice verification.

ADMINISTRATIVE:

• Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs
• Assist F&B with monthly inventory counts.
• Assist with mid-month food cost updates and analysis
• Other related duties as assigned

Qualifications

Your Experience and Skills Include:
• Minimum 2 years’ experience in receiving, purchasing, accounting, or food & beverage cost control; luxury experience preferred.
• College diploma or degree in Hospitality, Finance, Accounting, or Supply Chain an asset.

• Project Management experience an asset
• Strong analytical and numerical skills; proficient in Outlook & Excel

• Experience with procurement systems such as BirchStreet or Adaco an asset
• Excellent attention to detail, accuracy, and organizational ability.
• Strong communication and collaboration skills with the ability to work cross-functionally
• Ability to maintain strict confidentiality with financial and vendor data.
• Ability to lift up to 50 lbs and work in varying temperature environments.
• Ability to use a pallet jack when needed.

Additional Information

Your team and working environment:

• Be part of an influential team to guide the transformation of luxury, French hospitality.
• We recognize and celebrate team and individual successes.
• We are a brand influenced by French indulgence offering a genuine experience of art de vivre for both employees and guests.