Hotel & Restaurant Administrator

U

Uptown Oasis San Jose Airport

Hotel & Restaurant Administrator

San Jose, CA
Full Time
Paid
  • Responsibilities

    Hotel & Restaurant Bookkeeper / Administrator

    **Two Hotel & Restaurant Properties located in San Jose, CA! **

    Hospitality Accounting • Bookkeeping • Restaurant Administration • Office Management

    We are seeking an experienced, organized, and dependable Hotel & Restaurant Bookkeeper / Administrator to provide bookkeeping, accounting, and administrative support for two established hotel properties with food and beverage operations in San Jose, CA:

    ****La Hacienda San Jose Silicon Valley

    399 Silicon Valley Boulevard

    San Jose, CA 95138

    Uptown Oasis Hotel San Jose Airport

    1355 N. 4th Street

    San Jose, CA 95112

    This is a hands-on position for someone who understands the fast-paced environment of hotels and restaurants and is comfortable handling both financial responsibilities and day-to-day administrative duties.

    YOUR RESPONSIBILITIES

    BOOKKEEPING & ACCOUNTING

    • Maintain accurate bookkeeping records for both hotel properties and restaurant operations.
    • Review and reconcile daily hotel and restaurant revenue, including room revenue, food and beverage sales, banquet revenue, cash, and credit-card transactions.
    • Reconcile bank accounts, merchant deposits, credit-card settlements, refunds, adjustments, and chargebacks.
    • Handle Accounts Payable , including vendor invoices, coding, data entry, statement reconciliation, and preparation of payments for approval.
    • Handle Accounts Receivable , including corporate accounts, direct billing, invoicing, collections, payment posting, and aging reports.
    • Assist with payroll preparation and review employee hours, overtime, PTO, and payroll reports.
    • Maintain general ledger records and ensure revenue and expenses are properly classified.
    • Assist with monthly Profit & Loss Statements, Balance Sheets, AP/AR reports, bank reconciliations, and supporting financial schedules.
    • Assist with month-end and year-end accounting and provide organized documentation to management, ownership, CPA, and tax professionals.

    HOTEL & RESTAURANT ADMINISTRATION

    • Provide administrative support for both hotel and restaurant operations.
    • Coordinate with hotel management, front desk, housekeeping, maintenance, restaurant, bar, and banquet departments.
    • Maintain vendor files, contracts, invoices, employee documentation, and operational records.
    • Communicate with vendors regarding invoices, statements, discrepancies, and service matters.
    • Assist management with correspondence, reports, spreadsheets, filing, and other administrative responsibilities.
    • Maintain organized electronic and physical records for both properties.
    • Follow up on outstanding administrative, accounting, and vendor matters to ensure they are completed promptly.

    WHAT WE ARE LOOKING FOR

    We are looking for a candidate who is:

    • Experienced in bookkeeping, accounting, and office administration.
    • Experienced in hotels, restaurants, hospitality, or multi-property operations — strongly preferred.
    • Knowledgeable in Accounts Payable, Accounts Receivable, bank reconciliation, payroll support, and general ledger accounting.
    • Experienced with QuickBooks or similar accounting software.
    • Proficient with Google Workspace (Sheets, Docs, Drive, Gmail, and other Google Workspace tools) and general office systems.
    • Familiar with hotel PMS and restaurant POS systems — preferred.
    • Highly organized and able to handle responsibilities for two properties.
    • Detail-oriented and capable of identifying accounting discrepancies and following through until they are resolved.
    • Professional, dependable, and able to maintain strict confidentiality.

    THE IDEAL CANDIDATE

    The ideal candidate is not simply a data-entry bookkeeper.

    We are looking for a hands-on hospitality professional who can understand the complete flow of hotel and restaurant revenue and expenses, maintain accurate books, communicate effectively with vendors and employees, organize administrative matters, and provide management with reliable financial information.

    The successful candidate should be comfortable taking ownership of assigned responsibilities and following matters through to completion.

    POSITION DETAILS

    • Job Title: Hotel & Restaurant Bookkeeper / Administrator
    • Location: San Jose, CA
    • Properties: Two Hotel & Restaurant Properties
    • Position Type: On-Site
    • Industry: Hotels / Restaurants / Hospitality
    • Compensation: Competitive and based on qualifications and experience

    HOW TO APPLY

    Please submit your resume along with a brief description of your experience in:

    Hotel or restaurant bookkeeping • Accounts Payable/Receivable • Payroll • QuickBooks • Hotel PMS/POS systems • Hospitality administration

    Please identify any previous hotel, restaurant, or multi-property accounting experience in your application.

    JOIN OUR HOSPITALITY TEAM

    If you are organized, accurate, dependable, and experienced in hospitality bookkeeping and administration , we would like to hear from you.

    Experienced hotel and restaurant bookkeeping candidates are strongly encouraged to apply.