Job Description

POSITION DESCRIPTION

HOUSING AUTHORITY OF GRANT COUNTY

 1139 Larson Blvd.

Moses Lake, WA 98837

Phone:  (509) 762-5541  ¨  FAX:  (509) 762-2202 

JOB TITLE:

ACCOUNTS RECEIVABLE COORDINATOR

REPORTS TO:

Senior Accountant

SALARY GRADE:

HSG Coordinator I, $3482 - $4,099

POSITION SUMMARY:

This position is responsible for tenant accounts receivable, public records requests, document archiving and assisting with other duties in the accounting department.  The position provides coverage to the front reception area during the absence of the receptionist. This is a union position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Other duties may be assigned as needed.

1.      Monitoring of tenant accounts receivables.

2.      Reconcile and prepare daily deposits from the cash receipts.

3.      Bank statement reconciliations

4.      Responsible for assisting in the accounting department in the absence of other accounting department personnel.

5.      Responsible for reporting monthly Accounts Receivable data, monthly rent rolls, as well as tenant delinquency which includes processing pay or vacates and balance due reports.

6.      Responsible for archiving files and documents as well as staying up to date with the archiving as it pertains to the Housing Authority.

7.      Manage public records requests and maintaining files, logs and keeping up to date with the latest laws and changes regarding these requests.

8.      Process tenant move outs.

9.      Responsible for reporting any inaccuracies of the accounting system or policies as necessary to the Finance Director or immediate supervisor.

10.   Perform other duties as needed.

KNOWLEDGE, SKILLS AND ABILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ABILITY TO:

·        Manage an efficient records system.

·        Computer literacy, Word, Excel, Sage 100, Yardi and other specialized programs.

·        Be able to operate multiple office machines such as copier, fax machines, and a ten key calculator and know the computer keyboard.

·        Maintain confidentiality of client records and business information.

·        Be able to work efficiently in a fast moving environment and be able to provide customer service in a                                 sometimes stressful situation.

·        Be able to provide excellent customer service to customers and co-workers.

 QUALIFICATIONS:

A combination of the experience, education, and training listed below which provides an equivalent background to perform the work of this position.

 EXPERIENCE: 

One to three years of experience in general bookkeeping functions is required, including at least one year of customer service experience.

LICENSES OR CERTIFICATES:

·        Must have a valid U.S. state driver’s license when hired and the ability to obtain a Washington State driver’s license within one month of hire.

KNOWLEDGE

Knowledge of HUD, USDA Rural Development, and operations.

PHYSICAL DEMANDS / WORKING CONDITIONS:

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

This position works in an office, and the noise level in the work environment is usually low to moderate.

While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner.

Incumbents travel as needed.  Occasionally, the employee may be required to travel to training classes.

This position description generally describes the principle functions of the position and the level of knowledge and skills typically required.  It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.