Job Description
Position Summary:
Under the direct supervision of the Chief Financial Officer, this position supervises the application of accounting principles to a computerized accounting system. Performs general accounting and maintains accurate records of accounts. Monitors expenditures and prepares monthly financial statements and administrative reports. Performs and supervises accounts receivable, accounts payable, payroll, accounting records, and other related duties in the daily administration of the accounting department, including grant administration accounting.
Essential Duties and Responsibilities:
The Deputy CFO serves as staff support to the CFO in accounting and financial matters. The Deputy CFO will maintain general ledgers for all programs, including preparing journal entries, accounts analysis and reconciliation, closing books monthly, and setting up new accounts and budgets. This position will also be monitoring account payable duties such as coding invoices, verifying all invoices for payment, and ensuring expenditures are charged to appropriate accounts, including the Housing Choice Voucher (HCV) program. Candidate must have excellent analytical, problem-solving, and decision-making skills.
Financial Management
- Assist the CFO in developing and implementing financial strategies, policies, and procedures.
- Oversee and manage various financial functions, including budgeting, forecasting, accounting, and financial reporting.
- Analyze financial data, identify trends, and provide recommendations for improved performance and cost-efficiency.
- Monitor financial performance to ensure compliance with relevant regulations, laws, and financial best practices.
- Prepare financial reports, statements, and presentations for the CFO
- Advanced proficiency in financial management software and Microsoft Excel.
- Exceptional communication and interpersonal skills to collaborate with stakeholders at all levels.
- Ability to handle confidential and sensitive information with integrity and discretion.
- Budget Planning and Management:
- Collaborate with program directors and department heads to develop annual budgets and financial plans.
- Monitor budget execution, identify variances, and provide recommendations for cost savings and revenue enhancement.
- Assist in the preparation of budget presentations.
Grant and Funding Management:
- Coordinate and oversee grant applications, ensuring compliance with grant requirements and financial reporting.
- Develop financial strategies to optimize the utilization of available funding sources, such as federal grants, loans, and tax credits.
- Collaborate with other departments to ensure proper financial monitoring and reporting for grant-funded programs.
Team Leadership and Collaboration:
- Provide leadership and mentorship to finance department staff.
- Foster a culture of collaboration, teamwork, and continuous improvement within the finance department.
- Collaborate with other departments, such as human resources and operations, to ensure effective financial management and strategic planning across the organization.