Our Purpose
Huddle House is unique in their communities; a special bond grows between team members in the restaurants and members of the community, a bond not seen in most other chain restaurants. Our Company Purpose reflects this unique element of the Huddle House dining experience:
Bringing Friends and Families Together, over Delicious Food, Served from the Heart.
Our Guiding Principles
People First
Passion Fueled
Accountability Focused
Service Driven
Excellence Obsessed
Position Overview
The Payroll Administrator is responsible for the analysis, coordination and processing of payroll and time-keeping activities using our payroll/HRIS system. This position’s main focus is the accurate and timely end-to-end processing of the Company’s payroll for 900 exempt and non-exempt employees. This is a multi-state restaurant company with multi-company codes. The Administrator will maintain regulatory federal and state compliance as well as Huddle House’s internal controls and policies. This position reports to the Chief Financial Officer and has a dotted line to the Human Resources Director. This is a full-time, exempt salaried position. Holiday or weekend work may be required.
Responsibilities include, but are not limited to:
Ensure that the payroll process is 100% accurate.
Process payroll for three entities: Distribution Center (weekly), Restaurants and Corporate employees (bi-weekly).
Process hours provided by company stores, distribution center and corporate hourly employees.
Prepare and maintain payroll records according to regulatory guidelines.
Serve as a first point of contact for employees for payroll, and time and attendance.
Verify payroll with company store managers and distribution center managers.
Reconcile payroll weekly.
Review data and input payroll adjustments.
Process employment terminations and reconcile final pay.
Input bonuses as directed by Finance (monthly /quarterly/annually).
Sort payroll and mail checks to company stores, and distribute checks to corporate employees.
Data entry input and ongoing employee maintenance and tracking for paid time off (PTO), salary/wage updates, tax changes, employee updates, direct deposits.
Responsibilities (Continued)
Respond to federal/state requests to include food assistance, housing, child support, garnishments, liens, etc.
401K processing (initial enrollment, loans, contribution changes, etc).
W-2 reporting.
Run and verify audit reports (401K, may help with 5500 Fiscal Year End and Worker’s Compensation).
Prepare and process manual checks and stop payments.
Recordkeeping of employee files – entails filing and maintaining records.
Maintain an organized coding system within the payroll/HRIS system for all employee deductions and earnings.
Prepare and provide ad hoc reports and complete other projects or tasks as requested by the CFO or Human Resources Director.
Education and Experience
Candidates should carefully consider the following list of skills, behaviors, education, and experience as success in this position will likely demand them all.
High School Diploma or GED required; college and/or certification a plus.
Hands-on experience with a payroll processing/HRIS system required; use of providers such as ADP a plus.
3+ years payroll experience required.
Restaurant and/or franchising industry experience a plus.
Advanced Microsoft Excel and expert/accurate data entry skills.
Intermediate skills in Microsoft Word and Outlook.
Attributes
Well organized with the ability to handle multiple projects, ongoing tasks, and unplanned or urgent requests.
Operates with a calm sense of urgency.
Ability to work in a faced-paced environment.
Ability to work to and meet deadlines.
Strong attention to detail.
Ability to maintain confidentiality.
Takes professional pride and personal ownership of work and accomplishments.
Professional, polite, people-oriented.
Contributes to team effort by accomplishing accurate and timely results.
Honest, open and timely communication with all team members.
Excellent communication skills including oral, written, presentation.