Job Description

POSITION: Receptionist

JOB TYPE: Full-Time

INSTITUTE OVERVIEW

The HudsonAlpha Institute for Biotechnology (www.hudsonalpha.org) is a non-profit organization with the mission to use biotechnology and basic biological research to make important discoveries, improve human health, stimulate economic development, inspire young people to seek careers in science and teach members of the public the importance of science in their everyday lives. Located in Cummings Research Park in Huntsville, Alabama, one of the world's leading science and technology parks, HudsonAlpha's campus contains state-of-the-art laboratories for biological research and development, as well as education, in the areas of genomics, genetics and personalized medicine.

DEPARTMENT OVERVIEW

The Operations Department provides all aspects of operational support for the HudsonAlpha campus, including maintenance of facilities; oversight of the shipping dock; janitorial services and common supplies; consultation on environmental health and safety; emergency preparation and 24 hour security and surveillance. The Department serves the needs of HudsonAlpha staff as well as the other tenants on campus.

As a research facility, the Institute houses laboratories with unique protocols as well as materials and equipment that require specific handling. The department accommodates varying requests while ensuring that overall standards for cleanliness and safety are maintained. It coordinates disaster preparation among tenants and arranges security as well as access for special events. The Department provides warehousing and distribution of common office supplies as well as shipping and receiving.

POSITION SUMMARY

The receptionist provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, flow of correspondence as well as additional clerical duties.

JOB SPECIFIC TASKS

• Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable.
• Greets and directs visitors.
• Takes and retrieves messages for various personnel.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Receives, sorts and forwards deliveries left at the front desk.
• May assists with other related clerical duties such as maintaining office supplies, photocopying, faxing, filing and collating.

EDUCATION AND REQUIRED SKILLS EXPERIENCE

EDUCATION AND EXPERIENCE:

• High school diploma or GED equivalent
• Two years' related experience in a position demonstrating the ability to complete assignments, work with limited supervision, and prioritize tasks according to a work schedule
• At least 1-year prior experience in a similar administrative role, preferred
• Proficient in computer skills

REQUIRED SKILLS:

• Ability to establish and maintain effective and cooperative working relationships
• Ability to work in an independent location
• Ability to prioritize tasks given in the work schedule
• Ability to be detail-oriented and produce error-free work is a MUST
• Strong verbal communication skills and ability to interact with a wide range of people
• Ability to read and follow instructions

PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS/MENTAL FUNCTIONS

ADA REQUIREMENTS The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER - All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an "at-will" basis.

PHYSICAL DEMANDS

• Must be able to remain in a stationary position (sit or stand) for prolonged periods (50% of the time).
• Constant moving during hosted events.
• Frequently position self (e.g. stoop, crouch, crawl, bend) and pull and push to maintain computers and audio/visual equipment in the classroom/laboratory.
• Must be able to transport materials required for various experiences. This includes lifting and moving up to 25 pounds of materials (e.g. small stacks of textbooks or media equipment) between classrooms/laboratories and to and from parking lots and buildings.
• Frequent operation of common office equipment (e.g. computers, mobile devices, calculators, copiers, scanners).
• Frequently move around a classroom or HudsonAlpha campus to monitor guests of HudsonAlpha.
• Vision abilities - close vision, distance vision, and ability to adjust/focus.

ENVIRONMENTAL FACTORS

• Moderate noise level (i.e. business office with computers, phone, and printers, light traffic).
• Workspace is generally an indoor office setting and in other common areas throughout HudsonAlpha with controlled temperature conditions.
• Occasional exposure to outdoor environment during portions of the workday including extreme cold or hot temperatures, or inclement weather conditions.

MENTAL FUNCTIONS

• Maintain emotional control under stress.
• Communicate effectively, both orally and in writing, in the English language.

It is the policy of HudsonAlpha Institute for Biotechnology, in accordance with all applicable laws, to recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, veteran status, or any other basis prohibited by applicable law.

JOB POSTED BY APPLICANTPRO