Summary

The Human Resources Admin functions as an entry-level administrative professional within the Human Resources department. This role provides clerical and operational support while assisting with a variety of human resource duties and procedures for all company employees. The position requires strong organizational skills, confidentiality, and the ability to manage multiple tasks in a fast-paced environment.

Primary Functions & Responsibilities

• Provide clerical and administrative support to the Human Resources department.
• Compile and process all new hire paperwork and maintain accurate employee records.
• Prepare and distribute welcome packets for new hires.
• Order and track pre-employment drug tests and background checks.
• Prepare and distribute employee anniversary and birthday cards or certificates.
• Generate new hire reports and process updates as required.
• File personnel records, including I-9s, EEO forms, and other HR documentation.
• Process temporary employee benefits as required.
• Maintain and update the company phone list.
• Respond to employee inquiries in person, by phone, or via email.
• Handle employee terminations by ensuring all required paperwork is collected and processed.
• Maintain and update HR spreadsheets and records.
• Track attendance and PTO records for all locations.
• Process payroll for permanent employees in coordination with Payroll/Accounting.
• Cross-train and assist with other HR functions as needed.

Requirements & Qualifications

• High school diploma or equivalent required.
• Minimum of one (1) year of customer service or relevant business experience.
• Knowledge of standard office administrative practices and procedures.
• Strong organizational, problem-solving, and time-management skills.
• Ability to work effectively in a fast-paced environment and prioritize tasks.
• Excellent verbal and written communication skills.
• Proficient computer and telephone skills.
• Ability to maintain confidentiality at all times.
• Comfortable speaking in front of groups.
• Cooperative, team-oriented, calm under pressure, and able to work independently.
• Ability to meet deadlines consistently.