__****_This is an entry/mid level US-based position and the successful applicant will be hired into Poseidon's US-based partner company. This is a part time role with the possibility of moving to full time employment, upon mutual agreement. Preference will be given for candidates that are based in EST in order to coordinate with our UK/EU team.**
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All offers of employment with WORLDS are contingent upon clear results of a thorough background check.

About Us

We are a fast-growing entertainment company operating across multiple countries. Our team is passionate about creating unforgettable live experiences and supporting the people who make them possible. We value creativity, collaboration, and innovation while maintaining a supportive and agile work environment.

****Position Summary

We are seeking a Part-Time Human Resources Administrator (US) to provide dedicated support to our International HR Generalist (based in Portugal) and our US-based Venue Operations team. This role will play an important part in managing HR and hiring processes for our US workforce, ensuring smooth payroll coordination, recruitment, onboarding, and compliance with US employment requirements.

Key Responsibilities

HR & Payroll Support

• Assist with payroll reporting, ensuring accuracy and timeliness in collaboration with internal teams and payroll providers.
• Partner with our PEO (iSolved/Insperity) to support onboarding, employee data updates, benefits enrollments, and compliance requirements.
• Maintain and update employee and contractor records, ensuring compliance with US labor laws and company policies.
• Support day-to-day HR administration, including documentation, contract preparation, and compliance tracking.
• Respond to employee questions regarding payroll, benefits, and policies, escalating complex issues to the International HR Generalist or PEO as needed.

Recruitment & Onboarding

• Assist Regional Managers as needed in the recruitment process.
• Manage onboarding workflows, including I-9 verifications, E-Verify submissions, and ensuring new hires complete all required documentation.
• Coordinate with the International HR Generalist to ensure consistent hiring practices across regions.
• Manage mandatory employment training for new venue representatives (i.e. harassment/discrimination, workplace violence).

Compliance & Recordkeeping

• Maintain personnel files and ensure confidentiality of sensitive employee data.
• Monitor compliance with federal, state, and local employment regulations, including reporting deadlines and mandatory training.
• Support audits or data requests from Insperity or internal leadership.

Process Improvement & Documentation

• Assist in documenting HR workflows (onboarding checklists, training materials, SOPs).
• Identify and recommend improvements to HR systems and processes for efficiency.

Qualifications

• 2+ years of HR administration or recruitment experience
• Familiarity with US labor laws, payroll processes, I-9 and E-Verify compliance, and contractor management.
• Experience working with PEOs (preferably iSolved/Insperity) a strong advantage.
• Excellent organizational skills, with the ability to manage multiple priorities across time zones.
• Strong interpersonal and communication skills, especially in virtual settings.
• Proficiency in HRIS/payroll systems, Google Workspace, and Zoom.
• Self-starter who thrives in a fast-paced, dynamic environment.

We're an equal opportunity employer committed to diversity and inclusion.

More about our values

****We expect:

• Respect and consideration for other team-members and our audience.
• Ethics - while we push the boundaries of the tech, we always act with honesty and integrity.
• A collaborative outlook and attitude.
• Ownership of mistakes, and the ability to turn them in to learning opportunities. We don't do guilt.
• Open, honest communication.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.