Job Title: Human Resources Assistant

Location: GPM Life Insurance, San Antonio, TX

Working Conditions: In-office, (not remote)

Job Type: Full time

ABOUT GPM LIFE INSURANCE

GPM Life is a Northeast San Antonio based life insurance company with an emphasis on providing excellent customer to policyholders/customers, agents, and the GPM Life Team.

GPM Life offers a competitive benefits package including medical, dental, vision, group life insurance, and a generous 401(k) plan with a company match.

GPM Life employees work 39 hours/week Monday through Friday. (5-hour workday on Friday!)

REQUIRED SKILLS

• Minimum 3 years administrative experience in Human Resources.
• Payroll experience
• HRIS/Payroll system experience.
• Proficient Personal Computer (PC) and Microsoft Word, Excel, Adobe, PowerPoint, and other computer applications skills.

ABOUT THE POSITION

The Human Resources Assistant must maintain strict confidentiality in all work and activities. The HR Assistant provides administrative support to the HR Department and provides customer service for GPM Life employees at all levels. Also provides customer service to vendors. The position is responsible for clerical/administrative tasks for all areas of the HR Department including HR records, employee benefits, compensation, and other areas as needed.

Updates and maintains employee information on the Professional Employer Organization (PEO) portal to ensure employee records are accurate. Prepares and submits all documentation for each payroll. Prepares/requests various reports as needed.

• Responsible for administrative, clerical, and accounting/bookkeeping functions in Human Resources including review and processing of department electronic mail and paper mail, when received.
• Responsible for updating/maintaining the HR payroll spreadsheet with all employee changes and salary changes for each pay period. Responsible for ensuring documentation for each payroll change has been included for each pay period and uploading to the Professional Employer Organization (PEO) portal and saving on the HR-Pay ShareFile for the GPM Life payroll team to access/review.
• Responsible for submitting and verifying all current employee changes into the PEO’s website. Responsible for submitting terminations on the PEO’s website.
• Notifies IT and coordinates changes on the GPM Life Intranet. Responsible for updating the company phone list, emergency phone list (for sending text messages), in a timely manner.
• Reviews, approves, and prepares PDF copies of 401(k) loan requests using the Recordkeeper’s website. Processes 401(k) contribution changes received on the Recordkeeper’s website. Uploads contribution file to the 401(k) Recordkeeper’s website each payroll period.
• Assist employees with benefit and other PEO web portal issues by contacting PEO representatives directly to request assistance.
• Scans documents for employee Human Resource files, Human Resources department records, and the Agent Deferred Compensation plan into the GPM Image System.
• Prepares and distributes employee Training Performance Evaluation Rating Forms (PERFs) to supervisors for completion. Ensures all annual PERFs are completed on time and compiles salary increase data to present to the Administrative Committee; records and updates salaries approved salary changes on the PEO web portal.
• Responsible for maintenance and inventory control of first aid and medical supplies. Ensures the medical supply vendor tests the AEDs monthly.
• Assists Human Resources Coordinator with coordination of employee activities/events with assistance from the Crew (employee volunteers).
• Prepare annual department budget for the accounting department. Review monthly budget reports and follow up on entries with Accounting as needed.
• Assists Building Maintenance Specialist and Property Manager/Real Estate Administrator with building service calls/requests from employees.
• Responsible for preparation of information and reports requested for annual 401(k) audit, annual IT audit, and annual payroll audit conducted by outside auditors. Responsible for assisting with information requested by the Vice President and Treasurer to complete the annual 5500 report and other annual reports.
• Performs other duties as assigned.

CANDIDATES SHOULD HAVE

• Working knowledge of Human Resources processes and laws.
• Working knowledge of Payroll processes.
• Strict adherence to confidentiality and privacy rules is required.
• Great people skills.
• Effective communication and customer service skills.
• Strict attention to detail. Accuracy is essential.
• Professional demeanor.
• Time management and organizational skills.

EDUCATION AND EXPERIENCE

• High school plus some college is equivalent.
• Minimum 3 years of administrative experience in Human Resources.
• Payroll experience.
• HRIS/Payroll system experience.