Benefits:
401(k)
Dental insurance
Health insurance
Opportunity for advancement
Training & development
Vision insurance
Job description:
JOB SUMMARY
The Human Resources Assistant is responsible for managing employee communications, timekeeping, onboarding new staff, coordinating benefits, processing payroll and ensuring accurate record-keeping. This role also assists with client customer service as needed. The candidate will be detail-oriented, organized, and proficient in office software, with excellent communication skills and a proactive approach to problem-solving. The Human Resources Assistant works closely with our Business Manager and Training Manager to ensure a smooth flow and employee satisfaction in our team of dedicated landscape professionals.
DUTIES AND RESPONSIBILITIES
Oversee onboarding and offboarding process, as well as new hire offer process and orientation.
Support Training and Education Manager with tracking and scheduling.
Manage employee services including benefits, health & safety programs, insurance and training initiatives.
Support recruiting efforts such as managing job postings and conducting phone interviews.
Support employee relations matters, presenting facts and recommendations to leadership to facilitate proper resolution and employee satisfaction.
Ensure compliance with labor laws and OSHA regulations.
Implement and manage HR policies and procedures.
Administer in-house, bi-weekly payroll for 30+ employees.
Mindfully acknowledge incentive pay, prevailing wage and leadership wage adjustments.
Manage timekeeping systems for accurate payroll tracking and resolve payroll discrepancies.
Respond to employee questions regarding pay, deductions and tax withholdings.
Serve as a point of contact, handling customer inquiries via phone and ensuring exceptional customer service.
Coordinate and schedule quotes for account managers.
Prepare month-end reports, including attendance tracking, source tracking and labor tracking.
Organize and distribute reports and schedules efficiently in a timely manner.
Perform minor tech support as needed.
Understand and effectively utilize landscaping software (such as SingleOps) and HR/payroll software (such as ADP or Paychex).
Perform any tasks to assist in keeping a clean, safe, and efficient working environment.
Adhere to all company policies, procedures, and state and federal regulations.
Participate in a variety of internal meetings to maintain knowledge of industry requirements, support optimal customer care, and maintain team collaboration.
Other duties as assigned. The position may also be modified to accommodate the specific needs of the business.
POSITION QUALIFICATIONS
Minimum Qualifications:
High school diploma or equivalent.
3-5 years of experience in a similar administrative role.
1-2 years of experience in HR-related tasks.
Ability to read, write, speak, and comprehend English to communicate effectively.
Excellent organizational, multitasking, and problem-solving skills. Detail oriented. High level of integrity and ethical behavior.
Proficient in Microsoft Excel, computer skills and ability to quickly learn new technology.
Ability to pass a criminal background and reference check per company policy.
Ability to handle confidential information with discretion.
Preferred Qualifications:
Experience with payroll and HR software such as ADP or Paychex.
Bachelor's Degree in: Business, Human Resources or related experience.
Knowledge of payroll compliance and best practices.
PHYSICAL REQUIREMENTS
Role may require standing, walking, squatting, sitting, typing, bending, reaching, twisting, repetitive hand movements, and driving.
Hearing must be adequate to perform job duties in person, over the telephone, and in virtual meetings.
Visual acuity must be adequate to perform job duties, including visual examination of information from printed sources and computer screens.
Must be able to remain stationary in a sitting or standing position up to 95% of the time.
Must be able to lift, carry, push, pull or otherwise move anywhere from 5 lbs. - 20 lbs. Lifting overhead is seldom required.
REGULAR WORKING CONDITIONS
This position will spend 95% of the time in an indoor office environment.
Requires driving and other travel up to 5% of the time.
This position will have intermittent supervision.
The regular weekly schedule for this position will be as follows: Monday - Friday, 8:00 AM PST – 4:30 PM PST
This position is in-person only, requiring reliable transportation to Shoreline, WA 98133.