We are seeking a detail-oriented and proactive HR Coordinator to support our Human Resources team in delivering exceptional employee experiences. This role will be instrumental in managing HR administrative functions, coordinating recruitment activities, and ensuring smooth day-to-day HR operations.
Key Responsibilities
Recruitment & Onboarding
- Coordinate the full-cycle recruitment process including job postings, candidate screening, and interview scheduling
- Manage new hire onboarding process, ensuring all documentation is completed and new employees have a positive first-day experience
- Maintain applicant tracking system and ensure timely communication with candidates
- Prepare offer letters, employment contracts, and onboarding materials
HR Administration
- Maintain accurate and confidential employee records in HRIS
- Process employee changes including promotions, transfers, and terminations
- Administer employee benefits enrollment and respond to benefits-related inquiries
- Coordinate employee recognition programs and company events
Compliance & Documentation
- Ensure compliance with federal, state, and local employment laws and regulations
- Maintain HR documentation and filing systems
- Prepare HR reports and metrics for management review
- Support HR audits and ensure proper record retention
Employee Support
- Serve as first point of contact for employee HR-related questions
- Assist with employee relations matters and escalate issues appropriately
- Coordinate training sessions and professional development programs
- Support performance management processes
Qualifications
Required:
- Bachelor's degree in Human Resources, Business Administration, or related field
- 2+ years of experience in HR coordination or administration
- Strong knowledge of HR practices and employment law
- Excellent organizational and time management skills
- Proficiency in HRIS systems and Microsoft Office Suite
- Outstanding communication and interpersonal abilities
- High level of discretion and confidentiality
Preferred:
- HR certification (SHRM-CP, PHR) or working towards certification
- Experience with applicant tracking systems (ATS)
- Bilingual capabilities
- Experience in a fast-paced, growing organization
What We Offer
- Competitive salary and comprehensive benefits package
- Health, dental, and vision insurance
- 401(k) with company match
- Generous PTO and holiday schedule
- Professional development opportunities
- Collaborative and inclusive work environment
- Your desired start date and expected duration- as soon as possible, 4-6 months.
- Main three job duties- full-cycle recruiting, onboarding and orientation, leave of absences, worker’s compensation- these are the most important to us.
- Desired software skills, desired Excel abilities- ADP background, strong excel skills.
- Anything else we should know to find the right person for what you need- preferably a bilingual person Spanish/English.
- 2-5 years of HR experience - Non-profit it's even better.
On-site job Oakland, CA
Salary $32-$34/hour