Human Resources Coordinator

C

C & F Enterprises

Human Resources Coordinator

Newport News, VA
Full Time
Paid
  • Responsibilities

    Job purpose

    The Human Resources Coordinator position is responsible for facilitating and administering generalist activities to support the day-to-day human resources operations. Works closely with the Human Resources Team and contributes to company-wide HR projects and initiatives. This role is responsible for providing customer service, administrative and special project support to the Human Resources team. The role will also ensure efficient HR operations by maintaining accurate records, assisting employees with HR-related inquiries, and managing the timely payment of monthly invoices.

    This position is on-site at our office in Newport News, VA

    Duties and responsibilities

    Onboarding and Offboarding:

    • Facilitate the onboarding process for new hires, including orientation session assistance, completion of required paperwork, and introduction to company policies and procedures.
    • Manage the offboarding process for departing employees, including deactivating employee badges, sending job abandonment/termination letters, collecting company property, and responding to state unemployment claims.
    • Review and audit timecards, ensuring accuracy and compliance with company policies and regulations.
    • Address any payroll discrepancies and resolve issues in a timely manner as appropriate.
    • Maintain accurate and up-to-date employee files in HRIS, ensuring compliance with legal requirements and company policies.
    • Organize and secure confidential employee information in compliance with data protection regulations.
    • Assist in processing enrollments and changes for employee benefits, such as health insurance, wellness discounts, and other fringe benefits.
    • Assist employees with benefits inquiries and resolve issues related to benefits administration.
    • Assist with annual compliance activities, including coordinating and conducting compliance trainings for employees.
    • Support open enrollment activities by providing information, assisting employees with selections, and processing benefit elections if needed.

    Payroll Reporting:

    • Review and audit timecards, ensuring accuracy and compliance with company policies and regulations.
    • Address any payroll discrepancies and resolve issues in a timely manner as appropriate.
    • Maintain accurate and up-to-date employee files in HRIS, ensuring compliance with legal requirements and company policies.
    • Organize and secure confidential employee information in compliance with data protection regulations.
    • Assist in processing enrollments and changes for employee benefits, such as health insurance, wellness discounts, and other fringe benefits.
    • Assist employees with benefits inquiries and resolve issues related to benefits administration.
    • Assist with annual compliance activities, including coordinating and conducting compliance trainings for employees.
    • Support open enrollment activities by providing information, assisting employees with selections, and processing benefit elections if needed.

    Employee Files Management:

    • Maintain accurate and up-to-date employee files in HRIS, ensuring compliance with legal requirements and company policies.
    • Organize and secure confidential employee information in compliance with data protection regulations.
    • Assist in processing enrollments and changes for employee benefits, such as health insurance, wellness discounts, and other fringe benefits.
    • Assist employees with benefits inquiries and resolve issues related to benefits administration.

    Benefits Administration:

    • Assist in processing enrollments and changes for employee benefits, such as health insurance, wellness discounts, and other fringe benefits.
    • Assist employees with benefits inquiries and resolve issues related to benefits administration.

    Annual Duties and Compliance:

    • Assist with annual compliance activities, including coordinating and conducting compliance trainings for employees.
    • Support open enrollment activities by providing information, assisting employees with selections, and processing benefit elections if needed. ****

    General Administrative Support:

    • Provide general administrative support to the HR department, including maintaining HR bulletin boards, generating reports, and assisting with special projects as assigned.

    Skills

    • Strong oral and written communication skills
    • Strong interpersonal and organizational skills
    • Ability to handle multiple priorities
    • Strong attention to detail
    • Ability to take initiative and analyze issues independently.
    • Ability to perform under deadline pressure
    • Ability to maintain the highest level of integrity, professionalism, fairness and confidentiality in all aspects of job performance
    • Proficient in Microsoft Suite-Outlook, Word, Excel and PowerPoint required

    Competencies

    • Positive Energy Level
    • Customer Relationships
    • Team Player
    • Change Management
    • Organizational Effectiveness
    • Independence

    Qualifications

    • Bachelor’s Degree in human resources, business administration or related field and/or equivalent
    • 3 – 5 years HR experience, required
    • Working knowledge in federal and state employment law, compensation, recruitment, benefits and leave of absences laws

    Physical requirements

    • Sitting, Standing, Walking
    • Lifting, raising or lowering an object from one level to another (includes upward pulling)
    • Carrying, pushing or pulling office items up to 10 lbs.
    • Prolonged use of computer involved; use of hands and finger coordination; Specific vision abilities required by this job include close vision, distance vision. Color vision, depth perception and ability to adjust focus.

    The successful candidate must be able to pass a pre-employment background check and drug screening.

    All applicants are required to successfully complete a background check and drug screening as part of the pre-employment process. Applicants must be authorized to work in the United States at the time of application and must not require sponsorship now or in the future.

    C&F Enterprises, Inc. is an equal opportunity employer. We are committed to recruiting, hiring, and promoting qualified applicants without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law. If you are an individual with a disability and require a reasonable accommodation during the recruitment process, please contact hr@cnfei.com.

    No Recruiters/Agencies Please

    No Relocation assistance provided

    ** ***This position is on-site at our office in Newport News, VA**