Human Resources Coordinator

S

South Seas

Human Resources Coordinator

Captiva, FL
Full Time
Paid
  • Responsibilities

    Our Property:

    Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.

    Our Core Values:

    We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are.

    • Be Authentic
    • Practice Humility
    • Cultivate Teamwork
    • Value Time
    • Be Trustworthy

    We offer a very competitive salary and generous benefits including:

    • Low-cost Medical, Dental, Vision Plans
    • Paid Life Insurance
    • Short- and Long-Term Disability
    • Paid Time Off & Holidays
    • 401(k) with 100% match up to 4%
    • Commuter and Company-paid Toll Programs
    • Complimentary Daily Shift Meal

    POSITION OVERVIEW

    The Human Resources Coordinator provides administrative and operational support to the Human Resources team and serves as a key point of contact for employees. This role supports recruitment, onboarding, HRIS administration, payroll processing, reporting, employee events, and compliance initiatives.

    ESSENTIAL FUNCTIONS, DUTIES, RESPONSIBILITIES (but not limited to)

    • Monitor and support the hiring and recruitment processes for compliance with all local, state, and federal laws and company policies and standards.
    • Assist with job postings, interview scheduling, and preparation for onsite visits and agendas.
    • Assist managers/supervisors with hiring processes to help streamline and move candidates through hiring process efficiently and timely as well as addressing any issues.
    • Help facilitate applicant flow from offer letter acceptance, background screenings, and electronic onboarding prior to start date.
    • Coordinate with managers on technology needs for new hires, office preparation, or uniform ordering.
    • Create and maintain new hire and personnel files and enter them into Human Resources Information Systems.
    • Assist with orientation of new employees.
    • Support processing and maintenance of payroll records in accordance with policies and procedures, as necessary.
    • Assist employees with internal and external transfer requests and procedures.
    • Conduct reference checks, motor vehicle checks, and employment verifications or unemployment claims.
    • Ensure weekly, bi-weekly and monthly reporting is completed for specific HR data.
    • Assists with housing arrangements for new hires (specific managerial roles) that may have temporary housing offered during relocation period.
    • Answer HR office phone calls and respond or distribute HR Inbox emails.
    • Train new hires on Human Resources processes, programs, and general HR policies.
    • Participate in HR projects for the property.
    • Serve as the primary administrator for the Beekeeper employee communication platform, managing user access, HR communications, announcements, and ongoing engagement across the workforce.
    • Other duties and projects as assigned.

    POSITION REQUIREMENTS

    • Must possess a High School Diploma or equivalent, some college preferred (not required)
    • Must possess 3+ years of clerical/administrative experience in an internal office setting, preferably in Human Resources
    • Valid Drivers License Required, motor vehicle background check will be completed
    • Bilingual (English/Spanish) strongly preferred
    • Use of computer applications to include all Microsoft Office programs with strong working experience in Outlook, PowerPoint, and Excel

    QUALIFICATIONS, SKILLS, & ABILITIES

    • Strong project management skills, with the ability to organize, prioritize, and manage multiple initiatives and deadlines in a fast-paced environment.
    • Performing office support duties.
    • Reading and explaining rules, policies and procedures.
    • Resolving varied office administrative problems.
    • Organizing, maintaining and researching office files.
    • Composing and merging correspondence independently or from brief instructions.
    • Compiling and summarizing information and preparing periodic or special reports.
    • Using initiative and independent judgment within established procedural guidelines.
    • Organizing own work, setting priorities and meeting critical deadlines.
    • Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
    • Establishing and maintaining effective working relationships with those contacted in the course of the work.

    WORKING CONDITIONS – PHYSICAL/MENTAL REQUIREMENTS

    • Must be able to work in a fast paced, deadline driven environment.
    • Mobility to work in an office setting, use standard office equipment.
    • Stamina to sit for extended periods of time.
    • Strength to lift and carry up to 20 pounds.
    • Vision to read printed materials and computer screens with dexterity to utilize computer equipment.
    • Hearing and clear speech to communicate in person or over the telephone.
    • Must be able work in different types of weather sometimes extreme, including high temperatures and humidity.

    SCHEDULE: Monday – Friday. 8am-5pm.

    LOCATION: On-site at South Seas Resort, this is NOT a remote position

    Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home.

    Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.

    In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.