Job description:

Human Resources Specialist

Schedule:

Monday – Friday 8:30 am - 5:00 pm

Benefits:

• Medical/Dental/Vision/Life insurance
• Paid time off
• 401(k)
• Dental
• Life insurance
• Vision insurance

We are seeking a detail-oriented and highly organized Human Resources Specialist to support daily HR operations. This role plays a critical part in supporting payroll processes, coordinating employee relations matters, maintaining HR compliance, and assisting with workplace incident intake and documentation.

The ideal candidate is professional, discreet, and solutions-oriented, with experience supporting payroll operations, handling sensitive employee matters, and partnering effectively across departments. This position serves as a key operational partner within the HR team and acts as an initial point of contact for employee concerns, workplace incidents, workers’ compensation matters, and payroll-related inquiries.

Duties & Responsibilities:

• Support payroll processing activities including data review, auditing, discrepancy resolution, and payroll-related

employee inquiries

• Serve as cross-trained payroll backup during absences, or operational needs.
• Maintain accurate employee records, HR documentation, and personnel files in compliance with company policies and

regulatory requirements

• Process employee offboarding, status changes, and HRIS updates with a high degree of accuracy and

confidentiality.

• Generate and maintain HR reports, data tracking logs, and compliance-related documentation.

• Respond professionally and timely to employee and supervisor inquiries regarding payroll, HR policies, benefits, and employment procedures.

• Assist in identifying and implementing process improvements that enhance HR and payroll operational efficiency.

Employee Relations & Workplace Compliance:

• Serve as a first point of contact for employee relations concerns, workplace incidents, and policy-related inquiries,

escalating matters appropriately to HR leadership.

• Coordinate intake and documentation related to workers’ compensation claims, workplace violence concerns, and

employee incident reporting.

• Maintain organized and confidential records related to investigations, corrective actions, incident tracking, and

employee relations matters.

• Partner with HR leadership to support workplace investigations, employee meetings, and follow-up actions.
• Facilitate timely communication and coordination between employees, supervisors, HR leadership, and regarding

incident response procedures.

• Support compliance with federal, state, and company employment policies, including California labor law requirements and workplace reporting obligations.
• Exercise sound judgment, professionalism, and discretion when handling sensitive employee matters and confidential information.
• Perform other related duties as assigned.

Qualifications:

• Bachelor’s degree required.
• Minimum of 5 years of experience in human resources, employee relations support, payroll support, or HR operations

required.

The successful candidate is someone who thrives in a high-volume HR environment, communicates with professionalism and empathy, and values accuracy, compliance, and teamwork. This role is ideal for an HR professional who enjoys balancing operational responsibilities with employee support and workplace coordination.